Transportation Aministrative Assistant

Dodge County Schools; Eastman (GA); On-site; USD 21,000 - 30,000; Full time

Job summary

Dodge County Schools is seeking a Transportation Administrative Assistant to support the daily operations of the Transportation department. The position handles clerical tasks, records, and driver scheduling in a fast-paced school environment.

This hourly role reports to the Transportation Director or Superintendent, with duties including maintaining parts inventories, processing orders, and assisting payroll records for transportation staff. A CDL license is required or obtainable.

Qualifications

• HS Diploma or Associate Degree required.
• Prior Administrative Experience preferred.
• Will be required to have or obtain CDL license.

Responsibilities

• Performs clerical duties including telephone, reception, typing/computing, filing and record keeping.
• Completes computerized leave records on each employee monthly.
• Processes orders for purchase of supplies, services, parts and equipment.
• Maintains a current inventory of supplies, parts and equipment.
• Schedules and secures substitute bus drivers.
• Maintains data entry of repair orders for school bus fleet.
• Fills out and routes work orders for maintenance and vehicle services.
• Checks invoices for maintenance and bus shop accuracy; monitors fuel deliveries and daily reporting.

Skills

Administrative experience

Clerical skills

Data entry

Telephone handling

Record keeping

Education

HS Diploma

Associate Degree

Job description

Position Title

Transportation Administrative Assistant

Department

Transportation

Pay Grade

Classified Salary Scale

Pay Type

Hourly

Retirement

TRS

Contract Work Year

240 Days, 8 Hours Per Day

Reports to

Transportation Director or Superintendent

MINIMUM QUALIFICATIONS

HS Diploma or Associate Degree

Prior Administrative Experience preferred

(Will be required to have or obtain CDL license)

GOAL

To Support safe, efficient, and compliant daily student transportation operations.

REPRESENTATIVE DUTIES & RESPONSIBILITIES

• Performs clerical duties including telephone, reception, typing/computing, filing, record keeping activities to include computerization of records
• Completes computerized leave records on each employee monthly
• Processes orders for purchase of supplies, services, parts and equipment
• Maintains a current inventory of supplies, parts and equipment
• Sets up and maintains a system for the receipt and issuance of parts and supplies
• Obtains and studies comparative prices and quotations
• Prepares transportation/maintenance time records on a monthly basis for payroll clerk
• Maintains data entry of repair orders for school bus fleet
• Schedules and secures substitute bus drivers
• Other specific record-keeping responsibilities:
• Maintains files to insure current drivers' license status for all drivers
• Schedules drivers' annual and initial physicals
• Develops and submits to superintendent's office, maintenance and transportation records monthly
• Fills out and routes work order request for maintenance and vehicle repairs and services
• Checks invoices for maintenance and bus shop for accuracy Monitors fuel oil deliveries and daily reporting
• Maintains favorable relations with bus drivers, vendors and parents.
• Works cooperatively with the Transportation Director and Bus Shop Foreman
• Filing all bus conduct forms that is wrote up each day on all kids on all buses
• Performs other duties as may be assigned by supervisors

Revised: 2024