Transportation Administative Assistant

Dodge County Schools; Eastman (GA); On-site; USD 19,000 - 30,000; Full time

Job summary

Dodge County Schools Transportation is seeking a Transportation Administrative Assistant to support daily school bus operations and essential paperwork.

You will handle clerical duties, process leave records, maintain inventories, schedule substitute drivers, and help ensure compliance with safety and regulatory requirements, reporting to the Transportation Director. This position requires HS diploma or associate degree and may require a CDL license; typically 240 days at 8 hours per day.

Qualifications

• HS Diploma or Associate Degree is required.
• Prior Administrative Experience preferred.
• CDL license may be required or obtained during employment.

Responsibilities

• Performs clerical duties including telephone, reception, typing/computing, filing, record keeping activities to include computerization of records.
• Completes computerized leave records on each employee monthly.
• Processes orders for purchase of supplies, services, parts and equipment.
• Maintains a current inventory of supplies, parts and equipment.
• Sets up and maintains a system for the receipt and issuance of parts and supplies.
• Obtains and studies comparative prices and quotations.
• Prepares transportation/maintenance time records on a monthly basis for payroll clerk.
• Maintains data entry of repair orders for school bus fleet.
• Schedules and secures substitute bus drivers.
• Maintains files to insure current drivers' license status for all drivers.
• Schedules drivers' annual and initial physicals.
• Develops and submits to superintendent's office, maintenance and transportation records monthly.
• Fills out and routes work order request for maintenance and vehicle repairs and services.
• Checks invoices for maintenance and bus shop for accuracy; monitors fuel oil deliveries and daily reporting.
• Maintains favorable relations with bus drivers, vendors and parents.
• Works cooperatively with the Transportation Director and Bus Shop Foreman.
• Filing all bus conduct forms that is wrote up each day on all kids on all buses.
• Performs other duties as may be assigned by supervisors.

Skills

Administrative experience

Education

HS Diploma or Associate Degree

Job description

Position Title

Transportation Administrative Assistant

Department

Transportation

Pay Grade

Classified Salary Scale

Pay Type

Hourly

Retirement

TRS

Contract Work Year

240 Days, 8 Hours Per Day

Reports to

Transportation Director or Superintendent

Minimum Qualifications

• HS Diploma or Associate Degree
• Prior Administrative Experience preferred
• (Will be required to have or obtain CDL license)

Goal

To Support safe, efficient, and compliant daily student transportation operations.

Representative Duties & Responsibilities

• Performs clerical duties including telephone, reception, typing/computing, filing, record keeping activities to include computerization of records
• Completes computerized leave records on each employee monthly
• Processes orders for purchase of supplies, services, parts and equipment
• Maintains a current inventory of supplies, parts and equipment
• Sets up and maintains a system for the receipt and issuance of parts and supplies
• Obtains and studies comparative prices and quotations
• Prepares transportation/maintenance time records on a monthly basis for payroll clerk
• Maintains data entry of repair orders for school bus fleet
• Schedules and secures substitute bus drivers
• Other specific record-keeping responsibilities:
• Maintains files to insure current drivers' license status for all drivers
• Schedules drivers' annual and initial physicals
• Develops and submits to superintendent's office, maintenance and transportation records monthly
• Fills out and routes work order request for maintenance and vehicle repairs and services
• Checks invoices for maintenance and bus shop for accuracy Monitors fuel oil deliveries and daily reporting
• Maintains favorable relations with bus drivers, vendors and parents.
• Works cooperatively with the Transportation Director and Bus Shop Foreman
• Filing all bus conduct forms that is wrote up each day on all kids on all buses
• Performs other duties as may be assigned by supervisors

Revised: 2024