Transportation Administrative Specialist I

Young World Physical Education

Troy (NC)

On-site

USD 42,000 - 54,000

Full time

14 days+

Get more replies from employers

Send a job-specific resume in minutes.

Job summary

Montgomery County Schools Central Office in Troy, NC is seeking a Transportation Administrative Specialist I to oversee routing, scheduling, and compliance for student transportation, while providing essential clerical support to operations.

The position requires strong communication, organization, and knowledge of NC transportation policies. It involves both routing/data tasks and general office duties in a full-time capacity.

Qualifications

High School Diploma or GED required; Associate's or Bachelor's degree in a related field preferred.
Minimum of three years of clerical/administrative or operations experience, preferably in a school district or public sector.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and routing software such as TIMS.

Responsibilities

Provide administrative support to the Transportation Director and department, including reports, correspondence, and meeting minutes.
Assist with budgeting, purchasing, and inventory for department supplies and equipment.
Maintain confidential filing systems for operational records and contracts.
Serve as primary contact for administrators, parents, and staff regarding route inquiries and service issues.
Coordinate logistics for field trips and special transportation needs.

Skills

Communication skills

Organizational skills

Confidentiality

Stakeholder engagement

Microsoft Office

Education

High School Diploma or GED

Associate or Bachelor's preferred

Tools

TIMS routing software

Job description

Transportation Administrative Specialist I

Montgomery County Schools Central Office - TROY, North Carolina Open in Google Maps

Job Details

Job ID: 5421081

Application Deadline: Posted until filled

Re-Posted: Jul 19, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

The Transportation and Operations Support Specialist performs specialized administrative and technical work to ensure the safe, efficient, and compliant operation of the student transportation program while also providing essential clerical and administrative support to the district's operations or central office department. This position requires a high degree of precision, excellent communication skills, and a thorough understanding of school district and state-level transportation policies. This role is classified as an Administrative Specialist I under the NC State Classification System.

Note: The monthly rate is set according to the NC OSHR-STATE SCALE. Actual annual pay may vary based on local supplements and the assigned work schedule (e.g., 10-month vs. 12-month).

Essential Duties and Responsibilities

I. Transportation Support (Approximately 50% of Time)

- Routing & Data Management: Assist in the use of transportation software (e.g., TIMS in NC) to design, audit, and maintain safe and efficient daily school bus routes, stops, and schedules for general and special needs students. Enter BSIP information.

- Compliance & Reporting: Maintain accurate and confidential transportation records, including student eligibility, driver/vehicle information, and accident reports, ensuring compliance with local, state (NC DPI), and federal regulations.

- Communication & Liaison: Serve as a primary point of contact for school administrators, parents, and transportation staff regarding route inquiries, special needs transport requests, and service issues; communicate route changes promptly and clearly.

- Logistics Support: Coordinate logistics for field trips, athletic events, and special student transportation needs.

- Personnel Records: Assist with the administrative paperwork for transportation personnel, including CDL and endorsement tracking, physicals, and training certifications.

II. School Operations Administrative Support (Approximately 50% of Time)

- Clerical and Administrative: Provide high-level administrative support to the assigned director or department, including preparing detailed reports, correspondence, presentations, and meeting agendas/minutes.

- Budget & Finance Support: Assist with monitoring department expenditures, processing purchase orders, invoices, and expense reports, and tracking inventory of supplies and equipment.

- Records Management: Establish and maintain comprehensive and confidential filing systems (both physical and electronic) for operational records, contracts, and other sensitive documents.

- Customer Service: Manage department communications, including answering and routing phone calls,processing work orders, handling in-person inquiries from staff and the public, and scheduling appointments with a high degree of professionalism and confidentiality.

- Process Improvement: Identify and recommend improvements for administrative processes to increase departmental efficiency and service delivery.

Minimum Qualifications

High School Diploma or GED required; Associate's or Bachelor's degree in Business Administration, Logistics, or a related field preferred.

Minimum of three (3) years of experience in a complex clerical, administrative, or operations role, preferably in a school district or public sector environment.