Transportation Administrative Specialist

State-of-Florida; Tallahassee (FL); On-site; USD 48,000 - 53,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Dental and vision

Retirement package

Paid holidays

Vacation and sick leave

Tuition waiver

Job summary

The Florida Department of Transportation is seeking a Management Assistant to provide broad administrative support for the Office of Maintenance, including travel coordination, personnel actions, filing, and cross-training assistance. The role supports program managers with compliant document preparation and project coordination.

Successful candidates will handle official correspondence, data accuracy, and various operational tasks while contributing to the OneFDOT team culture and ongoing

Qualifications

• High School Diploma or GED required.

Responsibilities

• Compiles statistics and prepares analytical reports for management.
• Reviews enforcement data (IRP/IFTA) and penalty amounts.
• Prepares Annual Size and Weight Enforcement Plans and certifications; coordinates with partners.
• Assists with budget administration and cost centers; supports audits and controls.
• Assists with uniform purchases and allowances for the program.
• Guides supervisors on HR procedures; ensures hiring packets and HR documents are filed.
• Plans staff travel and reimbursements; assists with correspondence and budgets.

Skills

Data collection methods

Analytical reporting

Travel procedures

Personnel procedures

Purchasing procedures

Microsoft Office

Education

High School Diploma or GED

Job description

The Florida Department of Transportation is seeking a Management Assistant to provide broad administrative support for the Office of Maintenance, including travel coordination, personnel actions, filing, and cross-training assistance. The role supports program managers with compliant document preparation and project coordination.

Successful candidates will handle official correspondence, data accuracy, and various operational tasks while contributing to the OneFDOT team culture and ongoing