SENIOR CLERK - 55002050

State of Florida; DeLand (FL); On-site; USD 35,000 - 46,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Dental, vision, and supplemental ins.

State retirement package

Paid holidays

Vacation and sick leave

Tuition waiver

Job summary

State of Florida is seeking an administrative professional to oversee daily financial, mailroom, and office operations for FDOT District Five in DeLand. The role coordinates meetings, manages records, and provides essential logistical support to facilities staff.

The successful candidate will handle purchasing, invoicing, and asset tracking using MFMP, Excel, and SharePoint, while upholding state procurement standards.

Qualifications

• High School Diploma or equivalent.
• Experience in office administration and mailroom operations.
• Ability to coordinate meetings and manage records.

Responsibilities

• Manage daily financial administration and contracts, including invoicing.
• Oversee mailroom and parcel logistics for the district office.
• Maintain general office records, assets, and supplies.
• Schedule meetings and coordinate event setups with Facilities staff.

Skills

Office administration

Communication skills

Customer service

Education

High School Diploma

Tools

Microsoft Excel

SharePoint

Job description

The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

Cost Center 526 / Facilities Management Office

INTERNAL AGENCY: Only current Department of Transportation employees will be considered for this position

Career Service

Anticipated bi-weekly hiring salary: $1,608.69 ($41,825.94/ annually)

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do

This role oversees daily financial, administrative, and mailroom operations, including processing state purchases and invoices, managing office records, and maintaining equipment inventories. Additionally, it provides essential logistical support by coordinating meetings, handling room setups, liaising with facilities, and serving as the primary relief for front desk operations.

The Difference You Will Make

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How You Will Grow

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where You Will Work

FDOT District Five

Facilities Management Office

719 S Woodland Blvd.

DeLand, FL 32720

Annual Salary Range

$35,193.62 - $45,544.69

Your Specific Responsibilities

Financial Administration & Contract Tracking: Keeps up to date on all State and Department contracts. Obtains competitive vendor quotes for purchasing items. Makes purchases using purchasing cards (P-Cards), Purchase Orders, and other approved payment methods via state procurement portals like MyFloridaMarketPlace (MFMP). Processes, prepares, and ensures timely submission of invoices and receipts. Maintains a detailed spreadsheet tracking supplies, expenses, and budget balances utilizing Microsoft Excel and SharePoint.

Mailroom & Logistics Management: Performs and oversees the daily operations of the mailroom and central supply areas for the District Office Complex. Processes incoming and outgoing USPS mail using a metered system, including traveling to the post office. Coordinates daily incoming and outgoing parcel shipments using various computerized courier services (UPS, FedEx, etc.). Sorts and hand-delivers mail and packages to staff and field units promptly. Exercises independent decision-making in setting mailroom schedules. Establish updated mailroom and asset procedures with the District Facilities Manager.

Organizes and maintains general office records in both electronic and hard-copy formats to ensure seamless retrieval. Forecasts, purchases, and replenishes office supplies. Oversee the shared equipment and tools program by inventorying assets, tracking check-out/check-in logs, and reporting discrepancies.

Schedules meetings, prepares timelines, and coordinates logistics. Assists with general office documentation processing as necessary.

Provides support for events and conference room setups by arranging tables, chairs, and equipment according to specifications, and reset rooms after use. Coordinates with Facilities staff to address maintenance requests and keep common areas functional. Serves as the primary operational relief/back-up for the front desk receptionist during breaks, lunches, meetings, training, or absences.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities

Knowledge of

• General office procedures and practices.
• The techniques for effectively dealing with people.
• The techniques for effective communication.

Skills in

• Determining priority for numerous phone calls.
• Use of office equipment.

Ability to

• Follow instructions.
• Establish and maintain effective working relationships with others.
• Review data for accuracy and completeness.

Other Job-Related Requirements

• Due to the nature of this position, incumbent must respond to emergencies.

Minimum Qualifications

• A High School Diploma or Certificate of High School Equivalency.

The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances
• State of Florida retirement package
• 10 paid holidays a year
• Generous vacation and sick leave
• Tuition waiver for public college courses

SPECIAL REQUIREMENTS

You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.

If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.

In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office at [phone] for assistance.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements.Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location

DELAND, FL, US, 32720 DELAND, FL, US, 32724

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.