Transportation Admin

America's Auto Auction Toledo; Perrysburg (OH); On-site; USD 40,000 - 55,000; Full time

Job summary

A vehicle auction company is seeking a Transportation Admin to provide essential administrative support within the transportation department. The ideal candidate will assist with scheduling, documentation, and communication crucial for vehicle transport activities. Responsibilities include ensuring accuracy in record keeping, facilitating communication between internal teams and drivers, and enhancing transportation efficiency. This role demands strong organizational skills and at least 2 years of experience in related fields, alongside a high school diploma as a minimum educational requirement.

Qualifications

• At least 2 years of experience in transportation, logistics, dispatch, or fleet operations.
• At least 1 year of experience supervising transportation/logistics staff.
• Demonstrated ability to work effectively in fast-paced environments.

Responsibilities

• Support transportation scheduling and driver communication.
• Maintain transportation documentation and operate tracking systems.
• Coordinate with internal teams and ensure timely delivery updates.

Skills

Strong administrative coordination

Clear communication

Attention to detail

Time management

Problem-solving skills

Team collaboration

Proficiency in Microsoft Office

Maintaining confidentiality

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Office (Outlook, Excel, Word)

Data tracking systems

Job description

America's Auto Auction Toledo is looking for a dynamic Transportation Admin to join our growing team! The Transportation Administration role provides administrative and coordination support to the Transportation department by assisting with scheduling, documentation, reporting, and communication related to vehicle transport activities. This position supports daily transportation operations by maintaining accurate records, tracking deliveries, coordinating with internal teams and drivers, and ensuring documentation is completed correctly and on time. Transportation Administration plays a key role in improving efficiency, compliance, and customer service by supporting smooth execution of transportation workflows.

Duties/Responsibilities

• Supports transportation scheduling and coordination by assisting with daily route assignments, driver communication, and delivery tracking.
• Maintains transportation documentation, including load records, delivery confirmations, pickup logs, and vehicle condition reports.
• Coordinates internally with Auction Operations, Sales, and Customer Service to ensure transportation requests and priorities are executed accurately.
• Communicates with dealers, customers, and internal stakeholders to confirm pickup/delivery details and resolve scheduling issues.
• Tracks transportation activity in systems and spreadsheets, ensuring accurate entry of route updates, delivery status, and service completion.
• Supports compliance and recordkeeping requirements, including maintaining organized files for DOT-related documentation as required.
• Assists with processing transportation-related invoices, paperwork reconciliation, and vendor documentation as assigned.
• Prepares regular reporting for leadership, including delivery performance, outstanding requests, and operational summaries.
• Supports department organization by maintaining supplies, documentation templates, and process tools used by drivers and transportation staff.
• Performs other duties as assigned.

Required Skills/Abilities

• Demonstrates strong administrative coordination and organizational skills in fast‑paced operations environments.
• Communicates clearly and professionally by phone, email, and internal messaging platforms.
• Applies strong attention to detail and accuracy when maintaining documentation and transportation records.
• Demonstrates strong time management skills and ability to prioritize urgent transportation needs.
• Uses sound judgment and problem‑solving skills to address scheduling conflicts and documentation issues.
• Works effectively across teams and maintains a service mindset supporting drivers and internal stakeholders.
• Demonstrates proficiency with Microsoft Office tools (Outlook, Excel, Word) and data tracking systems.
• Maintains confidentiality and professionalism when handling customer and operational information.

Education And Experience

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• At least 2 years of experience in transportation, logistics, dispatch, fleet operations, or delivery coordination.
• At least 1 year of experience supervising drivers or transportation/logistics staff.

Physical Requirements

• Ability to remain in a stationary position and work at a computer for extended periods.
• Ability to move throughout auction facilities, lots, and transportation areas as needed for operational oversight.
• Ability to work outdoors in varying weather conditions during transportation coordination activities.
• Ability to perform essential job duties with or without reasonable accommodation.

Reasonable accommodations may be made to enable persons with physical disabilities to perform the job.