Transportation Accounting Coordinator

ODW Logistics; Lockbourne (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

ODW Logistics is seeking an Accounting Representative to oversee a wide range of administrative tasks, including billing and invoicing customers for the Dist- Trans Operations Team. With a professional demeanor to successfully handle and prepare confidential and professional correspondences, documents, reports and transportation invoices.

The Administrative Billing Clerk must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a department or office of

Qualifications

• High School graduate or equivalent is required.
• 2+ years’ experience supporting at the executive level.
• Strong knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Extensive experience scheduling travel and corporate meetings/events.
• Knowledge of standard office practices and procedures.
• Must be detail oriented, flexible, and able to take initiative.
• Ability to write reports, business correspondence, and procedures.
• Ability to present information clearly to groups.

Responsibilities

• Prepares invoices and related documents.
• Handles customer communications via phone and email.
• Files and retrieves documents and reference materials.
• Conducts data research and prepares reports.
• Daily invoicing of accounts.
• Organizes meetings for FR&M Teams and local operations.
• Monitors and distributes incoming communications.
• Liaises with internal staff at all levels.
• Interacts with internal/external customers.
• Reviews practices and implements improvements.
• Assists in ordering, receiving, stocking, and distributing office supplies.
• Provides information to callers to streamline billing processes.

Skills

MS Office proficiency

Executive support

Detail oriented

Communication skills

Education

High School diploma or equivalent

Tools

MS Office Suite

Kronos experience

TMW experience

Job description

The Accounting Representative oversees a wide range of administrative tasks which include billing and invoicing customers for the Dist- Trans Operations Team. With a professional demeanor to successfully handle and prepare confidential and professional correspondences, documents, reports and transportation invoices. The Administrative Billing Clerk must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a department or office of diverse people and programs. The Administrative Billing Clerk will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties including functions within the scope of HR, payroll, invoicing, billing and issuing purchase orders.

• Prepares invoices, develops worksheets, maintains files and other billing related documents.
• Customer communications via phone and electronic communications.
• File and retrieves documents and reference materials.
• Conducts research, assembles and analyzes data to prepare reports and documents.
• Daily Invoicing of accounts.
• Arranges, participate and coordinate meetings within the FR&M Teams and local operations, as needed.
• Monitors, responds to and distributes incoming communications.
• Liaise with internal staff at all levels.
• Interacts with internal and external customers.
• Reviews operating practices and implement improvements where necessary.
• Assists in the ordering, receiving, stocking and distribution of office supplies.
• Provides callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information to ensure streamline billing processes and payment.
• May also assist with other related clerical duties such as photocopying, faxing, filing and collating.
• All other duties as assigned.
  

Required
Experience/Education/Minimum Qualifications:

• High School graduate or equivalent (Required).
• 2+ years’ experience supporting at the executive level.
• Strong knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Extensive experience scheduling travel and making corporate meeting and events arrangements.
• Knowledge of standard office administrative practices and procedures.
• Must be detail oriented, flexible and able to take initiative on projects/workload.
• Must possess strong organization, planning and communication skills.
• Must possess sound judgment and decision making abilities as well as maintain a high level of confidentiality.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  

Preferred

• TMW & Kronos experience.
• Intermodal experience.
• Administrative billing and finance experience.
  

OUR VALUES

Pillared on our core values, we strive for collective growth and reaching our highest potential. We are dedicated to helping our teammates experience fulfillment through their individual strengths and innovative ideas.
Respect | Give and it will be given.
We treat others as we want to be treated. We cannot control events, but we can control our response. We build respect through honesty, fairness, and integrity.
Trust | Earned over time.
We do what we say we will do. We are clear, direct, and honest. We seek to understand and be understood.
Team | Accomplish more together.
We work hard toward a common goal. We desire to make everyone successful. We achieve the best results as a team.
Opportunity | Realize your potential.
We believe all people have significance and potential. We understand work and life are integrated and we value both. We strive to make an impact in the world around us.

EQUAL OPPORTUNITY EMPLOYER

ODW Logistics is an equal opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions at ODW Logistics are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. ODW Logistics will not tolerate discrimination or harassment based on any of these characteristics.
DISCLAIMER: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as an exhaustive list of all duties, responsibilities, success profile characteristics or qualifications required of employees assigned to this job. Management retains the discretion to add to or change the duties of the position at any time.
Experience Fulfillment At Odw Logistics.

INDSA

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