Transplant Operations Admin & Scheduling Specialist

Columbia University Irving Medical Center; New York (NY); On-site; USD 66,000 - 70,000; Full time

Job summary

Columbia University Medical Center is seeking an Administrative Assistant to provide advanced administrative support to providers in the Abdominal Organ Transplant division, handling triage, scheduling, and regulatory tasks to ensure efficient patient flow.

Responsibilities include coordinating outpatient and surgical scheduling, managing preoperative clearances, and supporting faculty with meetings, travel, and communications in alignment with institutional policies.

Qualifications

• Bachelor's degree or equivalent in education and experience.
• Proficiency in MS Office and Adobe applications.
• Excellent interpersonal and written communication skills; comfortable with technology and social media.

Responsibilities

• Oversee scheduling for outpatient and surgical procedures to improve access and capacity.
• Resolve scheduling conflicts and patient access barriers.
• Monitor preoperative clearance and prevent cancellations.
• Analyze clinic volume and scheduling metrics to suggest improvements.
• Develop and implement process improvements to enhance patient flow and regulatory compliance.
• Coordinate and financially clear diagnostic procedures and surgical appointments.
• Distribute office notes to referring providers.

Skills

Interpersonal communication

Education

Bachelor's degree or equivalent in education and experience

Tools

MS Office

Adobe

Job description

Columbia University Medical Center is seeking an Administrative Assistant to provide advanced administrative support to providers in the Abdominal Organ Transplant division, handling triage, scheduling, and regulatory tasks to ensure efficient patient flow.

Responsibilities include coordinating outpatient and surgical scheduling, managing preoperative clearances, and supporting faculty with meetings, travel, and communications in alignment with institutional policies.