Transplant Data & Medical Records Specialist

ECMC; Buffalo (NY); On-site; USD 32,000 - 40,000; Full time

Job summary

ECMC is seeking an Administrative/Clerical Support role to manage medical records and patient information for the Regional Center of Excellence for Transplantation and Renal Care. The position requires accuracy, knowledge of EMR systems, and timely data entry.

On-site, full-time role in Buffalo, NY, with responsibilities including data extraction, record maintenance, and coordination of information with regulatory bodies. Training staff on dictation systems and signing reports is also required.

Qualifications

• Graduation from high school or GED and three years of clerical healthcare experience, two of which involved maintaining patient medical records.

Responsibilities

• Maintain medical records and patient information databases for potential transplant patients.
• Extract information from medical records and enter data into logs and registries.
• Review records to ensure documentation meets regulatory requirements and transplant management systems.
• Identify missing information and coordinate follow-up to complete records.
• Attach transcribed reports to electronic medical records and related systems.
• Handle data requests in compliance with ECMCC guidelines and regulations.
• Maintain waiting lists for organ procurement and transplantation and communicate updates.
• Process charges to patient accounts through various stages of the transplant process.
• Train physicians on signing reports electronically and on dictation system setup.
• Perform data searches and prepare/distribute correspondence for medical staff.
• Scan, index, and quality-check documents.

Skills

Medical records

Electronic medical record system

Training others

Microsoft applications

Communication (oral & written)

Attention to detail

Data entry / filing

Education

High school diploma or GED

Tools

Electronic medical record system

Job description

ECMC is seeking an Administrative/Clerical Support role to manage medical records and patient information for the Regional Center of Excellence for Transplantation and Renal Care. The position requires accuracy, knowledge of EMR systems, and timely data entry.

On-site, full-time role in Buffalo, NY, with responsibilities including data extraction, record maintenance, and coordination of information with regulatory bodies. Training staff on dictation systems and signing reports is also required.