Transfer Specialist

University-of-Louisiana-At-Monroe; Breard (LA); On-site; USD 42,000 - 58,000; Full time

Job summary

University of Louisiana at Monroe is seeking a Transfer Specialist to evaluate transfer credits for prospective and admitted students, guiding them through onboarding and degree planning. This role coordinates with Admissions, Advising, Registrar, Financial Aid, and departments to ensure accurate evaluations and timely communication.

The position emphasizes working with policies, transfer pathways, and the evaluation process, striving for student success and seamless enrollment.

Qualifications

• Bachelor's degree from an accredited institution.
• Two years of experience in higher education, admissions, registrar services, advising, student services, or related field.
• Knowledge of academic transcripts, curriculum structures, and transfer credit practices.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to interpret and apply institutional policies consistently and accurately.
• Proficiency with student information systems, Microsoft Office Suite, and database applications.

Responsibilities

• Review and evaluate official transcripts from accredited colleges and universities.
• Determine transferability and equivalency of coursework based on policies, standards, and degree requirements.
• Maintain accurate records of transfer credit decisions in the student information system.
• Collaborate with academic departments to evaluate specialized, upper-level, and discipline-specific coursework.
• Ensure consistency and compliance in applying transfer credit policies.
• Research and recommend course equivalencies for new or unfamiliar institutions and programs.

Skills

Analytical skills

Communication

Problem solving

Policy interpretation

Education

Bachelor's degree

Master's degree preferred

Tools

Banner

Ellucian

PeopleSoft

Job description

The Transfer Specialist serves as the primary evaluator of transfer credit for prospective and newly admitted transfer students. This position is responsible for reviewing academic transcripts from other institutions, determining transferability of coursework in accordance with university policies, and providing individualized consultation to students during the transfer and onboarding process.

The Transfer Specialist acts as a key liaison between students, academic departments, admissions, advising, and the registrar's office to ensure accurate, timely, and student-centered transfer evaluations that support degree completion and student success.

Transfer Credit Evaluation

• Review and evaluate official transcripts from accredited colleges and universities.
• Determine transferability and equivalency of coursework based on institutional policies, accreditation standards, articulation agreements, and degree requirements.
• Maintain accurate records of transfer credit decisions within the student information system.
• Collaborate with academic departments to evaluate specialized, upper-level, and discipline-specific coursework.
• Ensure consistency and compliance in the application of transfer credit policies.
• Research and recommend course equivalencies for new or unfamiliar institutions and programs.

Student Consultation and Advising Support

• Serve as the initial point of contact for prospective and admitted transfer students regarding transfer credit evaluation.
• Conduct individual consultations with students to explain transfer credit decisions, degree applicability, and academic requirements.
• Assist students in understanding how transferred coursework applies toward degree programs.
• Provide guidance regarding transfer pathways, articulation agreements, and enrollment processes.
• Support students throughout the admissions and matriculation process to facilitate a smooth transition to the university.

Collaboration and Communication

• Work closely with Admissions, Advising, Registrar, Financial Aid, and academic departments.
• Facilitate communication between students and faculty regarding course substitutions, appeals, and transfer credit reviews.
• Participate in transfer recruitment and orientation events as needed.
• Assist with development and maintenance of transfer guides, articulation agreements, and transfer resources.

Compliance and Reporting

• Ensure transfer evaluations comply with federal regulations, accreditation standards, state policies, and university procedures.
• Generate reports related to transfer student enrollment, credit evaluation, and student outcomes.
• Maintain confidentiality of student information in accordance with FERPA and institutional policies.
• Recommend process improvements to enhance evaluation efficiency and student experience.
• Other duties as assigned.

Required Qualifications

• Bachelor's degree from an accredited institution.
• Two years of experience in higher education, admissions, registrar services, advising, student services, or related field.
• Knowledge of academic transcripts, curriculum structures, and transfer credit practices.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to interpret and apply institutional policies consistently and accurately.
• Proficiency with student information systems, Microsoft Office Suite, and database applications.

Preferred Qualifications

• Master's degree in Education, Higher Education, Student Affairs, Counseling, Business Administration, or related field.
• Experience evaluating transfer credit in a college or university setting.
• Knowledge of articulation agreements and state transfer initiatives.
• Familiarity with Banner, Ellucian, PeopleSoft, or similar student information systems.
• Experience working with diverse student populations.