TRANSACTIONS & PROPERTY DIVISION MANAGER (SPSA, OPT. 1)

Illinoiscomptroller; Springfield (IL); Hybrid; USD 112,000 - 121,000; Full time

Benefits offered by this job

Group Insurance

Flexible schedules

Paid vacation time

Paid sick time

Personal business days

Paid holidays

Paid parental leave

Pension plan

Deferred compensation

Pre-tax programs

Tuition reimbursement

Job summary

Central Management Services (CMS) in Illinois seeks a Senior Public Service Administrator to serve as Transactions & Property Division Manager for the Bureau of Property Management. You will oversee leasing operations across 350+ sites, coordinate divisions, and ensure policy compliance and timely approvals.

With a team of 8+ professionals, you will shape strategic planning for space management and work closely with agencies to meet mission needs while delivering efficient statewide property

Qualifications

• Requires four (4) years of college with coursework in General Administration, Personnel, Property Management, Real Estate, and/or Procurement.
• Requires four (4) years of progressively responsible administrative experience in a public or business organization working with property transactions.
• Requires four (4) years of experience supervising a team of professional staff.

Responsibilities

• Serves as the Central Management Services (CMS) Bureau of Property Management (BoPM) Transactions & Property Division Manager which includes Strategic Planning for Space Management.

Job description

TRANSACTIONS & PROPERTY DIVISION MANAGER (SPSA, OPT. 1)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents > Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full‑time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

• Salary: $10,000 - $10,833; monthly anticipated
• Job Type: Salaried
• Category: Full Time
• Number of Vacancies: 1
• Merit Comp Code: Term Appointment/ Agency
• Work Hours: 8:30 AM - 5:00 PM Monday - Friday
• Anticipated Hybrid Work Schedule Availability: 3 to 5 Days per week in office, depending on operational needs
• Headquarter Location: Springfield - 313 S 6th St
• Work County: Sangamon

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Summary

The Illinois Department of Central Management Services (CMS) is seeking to hire a Senior Public Service Administrator to serve as the Transactions & Property Division Manager for the Bureau of Property Management (BoPM). The Transactions & Property Division administers all leases within the CMS portfolio consisting of 350+ leased and real estate sites located throughout Illinois. The incumbent will be tasked with overseeing outside agencies on Transactions and Property functions and on issues associated with the Master Space Planning Standards and process in the identification of operational needs, budgetary requirements, and Strategic Planning of Space Management. With their Divisional team of 8+ Transactions professionals, the Transactions & Property Division Manager will coordinate all leasing documents and approvals from necessary divisions, ensuring that all approvals are received in a timely manner, and that all code and regulation is met and upheld. Additionally, this individual will fill a critical role working with agencies to understand what is needed for them to fulfill their mission’ statements, deliver their key services, and develop their leasing strategy accordingly. We invite qualified applicants to apply for the position of Transaction and Property Division Manager and help the BoPM continue to serve our landlords, leasing agents, and partner agencies across the State of Illinois.

State of Illinois Benefits

As a State of Illinois employee, you receive a comprehensive benefits package including:

• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Flexible work schedules (when available and dependent upon position).
• 10 -25 days of paid vacation time annually (10 days for first year of state employment).
• 12 days of paid sick time annually which carryover year to year.
• 3 paid personal business days per year.
• 13-14 paid holidays per year dependent on election years.
• 12 weeks of paid parental leave.
• Pension plan through the State Employees Retirement System.
• Deferred Compensation Program – voluntary supplemental retirement plan.
• Optional pre‑tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.

Position Essential Functions

• Serves as the Central Management Services (CMS) Bureau of Property Management (BoPM) Transactions & Property Division Manager which includes Strategic Planning for Space Management.

Serves as a representative and speaks authoritatively on behalf of the Deputy Director and the agency on Transactions and Property administration.

Develops the day-to-day and long-term strategy of the leasing department.

Administers development and implementation of all policies, procedures, and guidelines for a statewide Transactions Management System.

Conducts ongoing analysis and research of progress on operational components of the Transactions and Property Division operations.

Serves as a full line supervisor.

• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to (4) four years of college with coursework in General Administration, Personnel, Property Management, Real Estate, and/or Procurement.
• Requires prior experience equivalent to four (4) years of progressively responsible administrative experience in a public or business organization working with property transactions.
• Requires four (4) years of experience supervising a team of professional staff.

Preferred Qualifications

• Prefers five (5) years of professional experience working in property transactions (real estate, leasing, legal, title work,appraisals, and space planning).
• Prefers five (5) years of professional experience developing strategies around meeting critical deadlines includingmanagement processes, workloads, and staff engagement.
• Prefers five (5) years of professional experience providing exceptional customer service and meeting client needs.
• Prefers five (5) years of professional experience developing and implementing policies and procedures.
• Prefers three (3) years of professional experience developing and utilizing best practices surrounding space managementor strategic planning.
• Prefers extensive knowledge of property transactions software, procurement software, or other database software.
• Prefers a bachelor's degree or higher in real estate, property management, or a related field.

Conditions of Employment

• Requires completion of a background check and self-disclosure of criminal history.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime includingscheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends. This alsorequires the ability to work in a 24 hour ‘on call’ capacity.
• Requires ability to travel in the performance of duties, with overnight stays as appropriate. Requires a valid driver’s license.
• Requires the ability to use agency technology/equipment (i.e., mobile phone, laptop, etc.) properly in accordance withinformation security awareness policies and confidentiality guidelines.
• Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, and otherindustry related topics relevant to the job duties.
• Per Executive Order 2018-07, requires engagement with Business Enterprise Program (BEP) contractors andsubcontractors and support for the goals of the BEP program and the Fair Contracting Task Force when applicable.
• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, theemployee should be aware that if offered non-State employment during state employment or within one year immediatelyafter ending State employment, the employee shall, prior to accepting any such non‑State employment offer, notify the Officeof the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiringthe occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.)requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretaryof State that will be made available for examination and copying by the public. All employees required to file a Statement ofEconomic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive EthicsCommission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the jobdescription.

About the Agency

Central Management Services (CMS) is the State of Illinois’ central operational support agency, the team that keeps government running smoothly behind the scenes. We provide the essential services that enable more than 80 agencies, boards, and commissions to serve the people of Illinois effectively. As the backbone of state operations, CMS delivers high‑quality, reliable, and forward‑thinking services that help government programs work efficiently and meet the needs of residents statewide.

Our vision is to be the trusted partner dedicated to the success of the State of Illinois through service, optimization, and inclusion. Our mission is to be the accessible agency that delivers essential, effective, and efficient services to State agencies and the people of Illinois. Our core values are: Trusted, Strategic, Effective, Innovative, Responsive, and Inclusive. Through strategic leadership CMS plays a vital role in strengthening the effectiveness of Illinois State government.

• Administrative Hearings
• African Descent-Citizens Reparations Commission
• Statewide Benefits
• Communication and Information
• Diversity and Inclusion
• Fleet Administration
• Labor Relations
• Operational Excellence
• Statewide Personnel
• Property Management
• Strategic Sourcing
• Surplus Equipment Control

• Internal Audit
• Finance and Management
• Government Affairs
• Human Resources
• Legal Services
• Strategic Transformation

Professionals who join CMS become part of a mission‑driven organization committed to continuous improvement and public service excellence. CMS offers the opportunity to contribute to impactful statewide initiatives, collaborate with skilled and talented colleagues, shape strategic improvements across Illinois government, and support the operational foundation that allows state agencies to better serve the residents of Illinois. CMS is a place for people who want their work to matter; where innovation, service, and inclusion are at the heart of everything we do.

CMS Human Resources

Agency Contact: Mahalia Ross

Email:[e-mail]

Phone Number: 217-725-2415

Job Family: Leadership & Management

Revolving Door Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non‑State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non‑State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.

Term Appointment

Candidates hired into a term position shall be appointed for a term of 4 years and are subject to a probationary period. The term may be renewed for successive four-year terms at the Director of the Department of Central Management Services’s discretion.