Transactional Legal Secretary — Closings & Billing

Cox Castle; Los Angeles (CA); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Sick and vacation time

Job summary

Cox, Castle & Nicholson is seeking a Transactional Legal Secretary for its San Francisco Office Overflow Resources and Secretarial Support team. The role involves drafting and proofreading legal documents, scheduling meetings, coordinating travel, and handling billing and timekeeping with a focus on accuracy and confidentiality.

The candidate should have a high school diploma and two years of legal experience, with strong Word/Outlook skills; Excel/PowerPoint and iManage knowledge are a plus.

Qualifications

• High school diploma or equivalent with word processing/computer training preferred.
• Two years of legal experience required.
• Knowledge of legal terminology and document formats is essential.
• Proficiency in Word and Outlook; Excel/PowerPoint a plus.
• Typing speed 70 wpm; strong grammar and punctuation.

Responsibilities

• Draft, edit, and proofread legal documents and correspondence.
• Schedule meetings, coordinate travel, and manage calendars for attorneys.
• Assist with closings, including binders, indices, and signature packets.
• Input timekeeping data and prepare expense reports.
• Coordinate billing procedures and maintain files and records.

Skills

Self-starter

Systematic

Professional

Organized

Adaptable

Curious

Education

High school diploma

Word processing/computer training

Tools

Microsoft Word

Outlook

Excel

PowerPoint

iManage

Job description

Cox, Castle & Nicholson is seeking a Transactional Legal Secretary for its San Francisco Office Overflow Resources and Secretarial Support team. The role involves drafting and proofreading legal documents, scheduling meetings, coordinating travel, and handling billing and timekeeping with a focus on accuracy and confidentiality.

The candidate should have a high school diploma and two years of legal experience, with strong Word/Outlook skills; Excel/PowerPoint and iManage knowledge are a plus.