Transactional Legal Secretary- San Francisco

Cox, Castle & Nicholson LLP; Los Angeles (CA); Presencial; USD 70.000 - 85.000; Tempo integral

Benefícios oferecidos por esta vaga

Medical insurance

Dental insurance

Vision insurance

401(k)

Sick and vacation time

Resumo da vaga

Cox, Castle & Nicholson is seeking a Transactional Legal Secretary for its San Francisco Office Overflow Resources and Secretarial Support team. The role involves drafting and proofreading legal documents, scheduling meetings, coordinating travel, and handling billing and timekeeping with a focus on accuracy and confidentiality.

The candidate should have a high school diploma and two years of legal experience, with strong Word/Outlook skills; Excel/PowerPoint and iManage knowledge are a plus.

Qualificações

• High school diploma or equivalent with word processing/computer training preferred.
• Two years of legal experience required.
• Knowledge of legal terminology and document formats is essential.
• Proficiency in Word and Outlook; Excel/PowerPoint a plus.
• Typing speed 70 wpm; strong grammar and punctuation.

Responsabilidades

• Draft, edit, and proofread legal documents and correspondence.
• Schedule meetings, coordinate travel, and manage calendars for attorneys.
• Assist with closings, including binders, indices, and signature packets.
• Input timekeeping data and prepare expense reports.
• Coordinate billing procedures and maintain files and records.

Conhecimentos

Self-starter

Systematic

Professional

Organized

Adaptable

Curious

Formação

High school diploma

Word processing/computer training

Ferramentas

Microsoft Word

Outlook

Excel

PowerPoint

iManage

Descrição da vaga

We currently have a great opportunity for Transactional Legal Secretary to join our San Francisco Office Overflow Resources and Secretarial Support team; responsible for providing administrative and secretarial support related to the specific work and function of assigned attorneys and other timekeepers. This includes, but is not limited to, the preparation of legal documents and correspondence, client billing, timekeeping, expense reports, closing binders, client interfacing, scheduling meetings, conferences, travel arrangements, answering phones, file maintenance, and a wide variety of other clerical duties as needed.

About You

• Self-starter: You anticipate what is needed, take initiative and make things happen.
• Systematic: You prioritize. You put first things first and are methodical in executing an ever-changing to-do list.
• Professional: You focus on the client and excel at following through.
• Organized: You pay attention to the details.
• Adaptable: You are able to work independently and part of a team.
• Curious: You invigorate others with your smarts, curiosity and sensitivity to context
• Draft, edit, and proofread legal documents, correspondence, and redline comparisons for correct grammar, spelling, punctuation, format, syntax, and content requiring knowledge of legal terminology and document formats, such as agreements, contracts, memos, leases from verbal or written instruction, dictation, shorthand notes, rough drafts or other material.
• Schedules and arranges meetings and conferences/teleconferences, coordinates travel arrangements, and other duties related to maintaining attorneys’ schedules.
• Assist with various parts of closings, including, but not limited to, closing binders, indexes, reviews, signature packets, signature pages, finalizing documents, organization, and distribution.
• Prepare and ensure client intake information follows conflict procedures for opening new files/matters.
• Inputs timekeeping information for attorney, paralegal, and self; prepares expense reports.
• Coordinates billing procedures, including invoicing, as required.
• Establishes, maintains, processes, and oversees files, correspondence, email messages, databases, records, and other documents in accordance with the Records Center filing system.
• Attend and participate in departmental meetings and all training opportunities as scheduled/offered.
• In addition to the above, assist with special projects, related essential functions/duties, and Overflow Resources when needed.

Minimum Qualifications

• High school diploma or equivalent, with additional training in word processing and computers preferred.
• Two years prior legal experience required.
• Requires knowledge of modern office practices, principles of record keeping, set-up and maintaining filing systems, and knowledge of legal phrases, terminology, and procedures.
• Knowledge of Microsoft Word and Outlook required. Excel and PowerPoint are a plus.
• Knowledge of document management systems such as iManage is a plus.
• Typing speed of 70 wpm.
• Accuracy in grammar, spelling, and punctuation.
• May require skill in using Dictaphones and other transcribing equipment/software.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, and other office procedures and terminology.

Compensation

• Salary to be based upon experience; we're targeting between $70,000 and $85,000 annual.
• We offer comprehensive benefits including medical, dental, and vision as well as 401(k), sick and vacation time.

Cox, Castle & Nicholson is an Equal Opportunity Employer. Cox, Castle & Nicholson provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Cox, Castle & Nicholson will consider qualified applicants with criminal histories in a manner consistent with the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO).

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