Transaction Manager

Jones Lang LaSalle Incorporated; Stamford (CT); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

401(k) plan with matching companyCon-

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and Company Holidays

Daily Pay

Job summary

Jones Lang LaSalle Incorporated in Stamford, CT is seeking a highly organized Transaction Manager to provide comprehensive administrative and operational support to a Senior Managing Director. The role focuses on NY suburban office, healthcare, and other commercial verticals, demanding exceptional coordination across time zones and stakeholders.

Responsibilities include managing the MD's workflow, preparing briefing materials, coordinating client meetings, and partnering with marketing and

Qualifications

• Bachelor's degree in Business Administration, Real Estate, or related field.
• 3–5 years of executive support experience, preferably in commercial real estate or professional services.
• Demonstrated experience supporting senior executives in fast-paced, client-focused environments.
• Exceptional organizational skills with proven ability to manage multiple priorities simultaneously.
• Outstanding written and verbal communication skills with professional client-facing capabilities.
• Advanced proficiency in Microsoft Office Suite, CRM systems, and database management.
• Strong analytical abilities and attention to detail in data management and reporting.

Responsibilities

• Maintain comprehensive activity reports and transaction databases with meticulous attention to detail
• Manage and prioritize the Senior Managing Director's daily workflow, ensuring critical tasks and deadlines are met
• Coordinate schedules, meetings, and client interactions across multiple time zones and stakeholders
• Prepare detailed briefing materials, presentations, and client documentation
• Serve as primary liaison between clients and the Senior Managing Director, ensuring seamless communication
• Manage client correspondence, follow-up activities, and relationship maintenance
• Coordinate client meetings, site visits, and presentation logistics
• Maintain detailed client interaction logs and communication histories
• Collaborate closely with marketing teams to develop client materials, proposals, and market positioning documents
• Interface with market research teams to gather and synthesize relevant data for client presentations and strategic decisions
• Coordinate cross-functional project teams and ensure information flows efficiently between departments
• Support integration efforts with other JLL service lines and regional teams
• Assist with creative and non-traditional transaction structures, including documentation and coordination
• Track deal progression through various stages and maintain comprehensive transaction timelines
• Coordinate due diligence processes, document management, and closing logistics
• Support market analysis and financial modeling as needed
• Provide structure and organizational systems that accommodate diverse work styles and communication preferences
• Implement effective task management systems that provide clarity and reduce complexity
• Serve as a reliable anchor point for daily operations, ensuring consistency and follow-through
• Adapt communication styles to match varying client and internal stakeholder preferences

Skills

Executive support

Administrative coordination

Client relations

Scheduling management

Communication skills

Education

Bachelor's degree in Business Administration, Real Estate, or related field

Tools

Microsoft Office Suite

CRM systems

Database management

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Position Overview

We are seeking a highly organized and adaptable Transaction Manager to provide comprehensive administrative and operational support to a Senior Managing Director in our Stamford, CT office. This role focuses on NY suburban market office, healthcare, and other commercial verticals, requiring exceptional organizational skills and the ability to work effectively with diverse communication and work styles.

Key Responsibilities

Administrative Excellence

• Maintain comprehensive activity reports and transaction databases with meticulous attention to detail
• Manage and prioritize the Senior Managing Director's daily workflow, ensuring critical tasks and deadlines are met
• Coordinate schedules, meetings, and client interactions across multiple time zones and stakeholders
• Prepare detailed briefing materials, presentations, and client documentation

Client Relations & Communication

• Serve as primary liaison between clients and the Senior Managing Director, ensuring seamless communication
• Manage client correspondence, follow-up activities, and relationship maintenance
• Coordinate client meetings, site visits, and presentation logistics
• Maintain detailed client interaction logs and communication histories

Internal Partnership Management

• Collaborate closely with marketing teams to develop client materials, proposals, and market positioning documents
• Interface with market research teams to gather and synthesize relevant data for client presentations and strategic decisions
• Coordinate cross-functional project teams and ensure information flows efficiently between departments
• Support integration efforts with other JLL service lines and regional teams

Transaction Support

• Assist with creative and non-traditional transaction structures, including documentation and coordination
• Track deal progression through various stages and maintain comprehensive transaction timelines
• Coordinate due diligence processes, document management, and closing logistics
• Support market analysis and financial modeling as needed

Specialized Support Capabilities

• Provide structure and organizational systems that accommodate diverse work styles and communication preferences
• Implement effective task management systems that provide clarity and reduce complexity
• Serve as a reliable anchor point for daily operations, ensuring consistency and follow-through
• Adapt communication styles to match varying client and internal stakeholder preferences

Required Qualifications

• Bachelor's degree in Business Administration, Real Estate, or related field
• Minimum 3-5 years of executive support experience, preferably in commercial real estate or professional services
• Demonstrated experience supporting senior executives in fast-paced, client-focused environments
• Exceptional organizational skills with proven ability to manage multiple priorities simultaneously
• Outstanding written and verbal communication skills with professional client-facing capabilities
• Advanced proficiency in Microsoft Office Suite, CRM systems, and database management
• Strong analytical abilities and attention to detail in data management and reporting

Personal Attributes

• Flexibility and patience when working with diverse communication and work styles
• Proactive problem-solving approach with ability to anticipate needs and potential challenges
• High emotional intelligence and ability to remain calm under pressure
• Discretion and professionalism in handling confidential information
• Adaptability to changing priorities and creative transaction requirements

Preferred Qualifications

• Previous experience in commercial real estate or related industries
• Familiarity with NY suburban office and healthcare markets
• Knowledge of real estate transaction processes and documentation
• Experience with marketing coordination and client presentation development

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position: 90,000.00 - 100,000.00 USD per year

Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location: On-site -Stamford, CT

Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.