Transaction Manager

JLL; San Diego (CA); On-site; USD 85,000 - 125,000; Full time

Job summary

JLL in San Diego seeks an experienced Transaction Manager to provide comprehensive operational and marketing support for our Life Science team. This full-time, in-office role coordinates transactions from pursuit through closing and executes integrated marketing strategies to boost market presence.

You'll lead planning, client relationships, financial analysis, and marketing collateral creation while ensuring brand compliance and data accuracy across platforms.

Qualifications

• Strong tenacity and ability to drive productivity and task completion.
• Excellent multi-tasking with attention to detail and prioritization.
• Solid understanding of the real estate industry.
• Established relationships with real estate professionals.
• Team player, hardworking, and goal-oriented.
• Analytical thinker capable of extracting insights from data.
• Advanced Excel, Word, PowerPoint and InDesign skills.
• Experience with AI tools to enhance workflow.

Responsibilities

• Act as team quarterback, coordinating among team members.
• Manage calendars for the San Diego team and coordinate activities.
• Coordinate tours and manage marketing space preparation.
• Organize planning of West Coast Life Science Team events.
• Serve as client contact, maintain relationships and service.
• Conduct financial analysis and prepare proposals.
• Prepare and manage tenant pursuit forms throughout the transaction lifecycle.
• Collaborate with marketing on initiatives and materials.
• Prepare print brochures, tour books, and graphic edits.
• Maintain property listings across platforms; ensure accuracy and brand alignment.
• Prepare weekly marketing reports and analyze market statistics.
• Manage marketing timelines and eblast campaigns.
• Coordinate Matterport scans and keep documentation current.
• Work with stakeholders to identify objectives weekly.
• Create engaging presentations using PowerPoint, Word, Excel, Adobe CC.
• Maintain competitive market sets and update regularly.
• CoStar follow-up and database accuracy.
• Process team expenses and vendor invoices.
• Organize open houses / broker events.
• Identify workflow improvements.

Skills

Tenacity

Multi-tasking

Real estate knowledge

Industry relationships

Teamwork

Critical thinking

AI tools

Education

Real estate license

Tools

Excel

Word

PowerPoint

InDesign

Job description

We are seeking an experienced Transaction Manager to provide comprehensive operational and marketing support to our San Diego Life Science. This is a full-time, in-office position based in San Diego. This multifaceted role encompasses transaction coordination from pursuit through closing, execution of integrated marketing strategies, and management of team operations to ensure optimal efficiency and client service delivery. The successful candidate will demonstrate exceptional organizational capabilities, strong analytical skills, and proficiency in leveraging technology and data to drive business results. This position offers a unique opportunity to work at the intersection of deal execution and market positioning, requiring both meticulous attention to detail and strategic thinking to support brokers and advance our competitive market presence.

Responsibilities:

• Serve as the team quarterback, facilitating coordination and communication among team members.
• Manage and maintain the calendars of the San Diego team, ensuring efficient scheduling and coordination of all activities.
• Coordinate tour operations and manage marketing space preparation to showcase properties effectively.
• Organize and support the planning of West Coast Life Science Team events.
• Act as a point of contact for clients, maintaining excellent relationships and providing outstanding customer service.
• Conduct financial analysis and prepare proposals to support decision-making processes.
• Prepare and manage tenant pursuit forms throughout the transaction lifecycle.
• Collaborate with the marketing team, specifically with team members to assist in various marketing initiatives.
• Assist in the creation of high-quality print brochures and tour books, including graphic edits.
• Prepare, update, and maintain property listings across platforms (e.g., brochures, flyers, email campaigns, listing databases)
• Ensure all marketing materials are accurate, compliant, and aligned with brand standards
• Collaborate with stakeholders to prepare weekly marketing reports and analyze market statistics.
• Manage marketing timelines and coordinate eblast campaigns to targeted audiences.
• Coordinate Matterport scans and ensure property documentation is current and accessible.
• Work closely with key stake holders to identify and accomplish key objectives on a weekly basis.
• Utilize expertise in PowerPoint, Word, Excel, and Adobe Creative Cloud to create engaging presentations and documents.
• Manage submarket aerials and high-level market information, ensuring accuracy and timeliness of updates.
• Work with key stakeholders to update and maintain competitive sets on a regular basis in order to best support market analysis.
• Conduct CoStar follow-up and maintain database accuracy.
• Process and track team expenses and vendor invoices efficiently.
• Participate in organizing and conducting open houses/broker events.
• Identify opportunities to streamline workflow processes and implement efficiency improvements.

Qualifications:

• Demonstrated high tenacity and ability to drive productivity and task completion.
• Exceptional ability to multi-task and manage multiple priorities simultaneously while maintaining high attention to detail.
• Strong understanding of the real estate industry.
• Established relationships with professionals in the real estate industry.
• Exceptional team player and a hard worker, willing to go the extra mile to achieve team goals.
• Critical thinker with the ability to analyze complex data and provide insights.
• High proficiency in Excel, Word, PowerPoint and InDesign.
• Advanced proficiency with AI tools and technology to enhance workflow efficiency and productivity.
• Possession of a real estate license.
• Strong attention to detail to ensure accuracy and quality of work products.
• Experience in the real estate business, preferably in conjunction with knowledge gained from other fields (3+ years of existing experience in real estate).