Transaction & Listing Coordinator

Sphere Rocket VA; United States; Remote; USD 42,000 - 65,000; Full time

Job summary

A remote staffing firm is looking for a Transaction & Listing Coordinator to manage real estate transactions efficiently from contract to close. Responsibilities include overseeing transactions, preparing documents, scheduling inspections, and ensuring communication between all parties. Candidates should possess excellent organizational skills, be detail-oriented, and have experience with transaction management tools. This position is client-submitted and offers flexible remote work options.

Qualifications

• Exceptional organizational and time-management skills are essential.
• Ability to prioritize tasks in a deadline-driven environment.
• Flexible and self-motivated; able to multi-task while also being highly detail-oriented.

Responsibilities

• Oversee all buyer/seller transactions from contract execution to closing.
• Draft contracts/addendums and manage digital signatures.
• Schedule appointments and prepare listing packets.
• Upload listings to MLS/social media and coordinate photography.
• Schedule inspections, repairs, showings, and open houses.
• Communicate with agents, lenders, title companies, and attorneys.
• Collect client reviews and ensure smooth closing processes.

Skills

Organizational skills

Time-management skills

Detail-oriented

Multitasking ability

Tools

Dotloop

DocuSign

SkySlope

Transaction Desk

Transaction Desk

CMA research

Job description

About the job Transaction & Listing Coordinator

Job Summary:

We're seeking a highly organized Transaction & Listing Coordinator to streamline real estate transactions from contract to close. You'll manage MLS listings, coordinate inspections/showings, prepare compliance documents, and ensure seamless communication between buyers, sellers, agents, and lenders. The ideal candidate thrives in fast-paced environments, excels at multitasking, and has a sharp eye for detail.

Key Responsibilities:

• Transaction Management: Oversee all buyer/seller transactions from contract execution to closing.
• Document Preparation: Draft contracts/addendums, submit compliance docs, and manage digital signatures (Dotloop, DocuSign).
• Listing Coordination:
  • Schedule appointments, prepare listing packets, and conduct CMA research.
  • Upload listings to MLS/social media and coordinate photography/lockbox delivery.
  • Logistics Coordination: Schedule inspections, repairs, showings, and open houses.
  • Platform Management: Use SkySlope, Transaction Desk, and project management tools to track tasks.
  • Stakeholder Liaison: Communicate with agents, lenders, title companies, and attorneys.
  • Post-Close Follow-Up: Collect client reviews and ensure smooth closing processes.

Qualifications:

• Exceptional organizational and time-management skills.
• Ability to prioritize tasks in a deadline-driven environment.
• Flexible and self-motivated; able to multi-task while also being highly detail-oriented.

Note:
This is a client-submitted remote opportunity. Apply to join Sphere Rocket's talent pool and be considered for matching with this U.S.-based client.

Disclaimer:
Sphere Rocket Jobs is a virtual staffing platform. We are not a recruiter or employer. All job opportunities are submitted by clients, and all hiring decisions are made solely by the client. Our vetting and support teams may review applications to ensure quality and provide client recommendations, but we do not hire, assign, or deploy talent. We never charge applicants at any stage of the process, and applying does not guarantee placement or employment.