Transaction Coordinator - Real Estate Legal

Burlington Stores, Inc.; Burlington (NJ); Hybrid; USD 29,000 - 37,000; Full time

Benefits offered by this job

Competitive wages

Flexible hours

Associate discount

Health insurance

401(k)

Job summary

Burlington Stores, Inc. is seeking a Transactions Coordinator to support its Real Estate Legal team during the new store lifecycle. You will handle drafting, execution, and recording of lease-related documents in Docusign and ensure compliance with public records requirements.

You will coordinate with internal teams to manage notices, expedites, and post-execution work while providing administrative support to the RE Legal Department and Transaction Manager. Hybrid work is offered in New Jersey.

Qualifications

• 3+ years experience in an administrative role in a law firm or in-house counsel team.
• Paralegal Certificate or equivalent years of work experience is required.
• College degree preferred.
• NJ Notary license is required*
• Experience with legal document preparation and municipal coordination a plus.

Responsibilities

• Support execution, tracking and distribution of lease agreements, amendments and other legal documents in Docusign.
• Coordinate notarization and recording of post-execution agreements in public records.
• Track landlord notices and project correspondence; route estoppels, SNDAs and consents.
• Assign project numbers in OnBase and facilitate Lucernex access with IT.
• Manage vendor invoices and subscriptions, processing through accounts payable.
• Arrange meetings, travel and approvals using Concur; support RE Legal team.

Education

Paralegal Certificate

Bachelor's degree

Tools

Docusign

Lucernex

OnBase

Concur

Job description

Position Overview

The Transactions Coordinator is responsible for providing support to the Real Estate Legal team and other key stakeholders throughout the new store lifecycle, facilitating all internal and external correspondence while independently overseeing the execution and recording of agreements which serve to preserve Burlington’s rights in the public land records. Under the supervision of the Transactions Manager, the Transactions Coordinator will also provide general systems administration support to the RE Legal Department in the tracking and management of internal systems and new store deal lifecycle reporting through store opening. In addition, the Transaction Coordinator may also provide general administrative support to the larger Real Estate Legal Department.

A Day In The Life

• Support the execution, tracking and distribution of lease agreements, amendments, letter agreements, and other legal documents in Docusign, ensures all required approvals are secured and critical RE Legal dates have been documented in Lucernex.
• Facilitates the execution, notarization and recording of post-execution agreements in the public records such as Memoranda of Lease and Subordination Non-Disturbance and Attornment Agreements. Conducts municipal research to ensure recording compliance and minimize rejections.
• Coordinates with internal departments to track, file and distribute incoming landlord notices and other project correspondence. Routes landlord post-execution requests (e.g. estoppels, SNDAs, consents) for legal documentation are routed to the appropriate mailboxes and associates
• Coordinates with corporate legal department to assign project matter numbers in Onbase and facilitates user access to Lucernex in partnership with IT and Real Estate Services
• Maintains departmental subscription services and vendor invoices related to third party vendors (e.g. Simplifile, CSC, Parlay and title companies). Ensures all invoices are properly submitted, routed, and processed through accounts payable to completion
• Facilitate on and offsite meetings, including conference room reservations, calendar management, IT support, and catering as needed. Arrange travel and accommodation for attorneys attending conferences and industry events, including the annual ICSC conference; organizes, coordinates and supports approval requests (e.g. expense reports), processing all expenses in Concur for the RE Legal team ensuring accuracy and compliance with company policies
• Provide administrative, operational and project support to the Real Estate Legal team and assist with special projects under the supervision of the Transaction Manager

You'll Come With

• 3+ years experience in an administrative role in a law firm setting or in-house counsel team (real estate experience preferred), or other real estate based business
• At a minimum, a Paralegal Certificate, or equivalent years of work experience is required.
• A college degree is preferred.
• Licenses/Certification/Registration: NJ Notary will be required*
• Experience with legal document preparation and municipal coordination inclusive of recordable instruments either directly or via third party vendor (i.e. Simplifile, CSC, CT) a plus but not required

Come join our team. You're going to like it here!

• competitive wages, flexible hours, and an associate discount.
• medical, dental and vision coverage including life and disability insurance.
• Full-time associates are also eligible for paid time off, paid holidays and a 401(k) plan.
• We are a rapidly growing brand and provide a variety of training and development opportunities so our associates can grow with us.

Individual pay decisions will be based on a variety of factors, such as but not limited to, qualifications, education, job-related skills, relevant experience, and geographic location.

Burlington Stores, Inc. is an equal opportunity employer committed to workplace diversity.

Min-Mid $20.50 - $27.00

Posting Number R104408

Location New Jersey-Burlington

Address 1830 Route 130 North

Zip Code 08016

Pay Rate Hourly

Career Site Category Corporate

Position Category Administrative

Job Type Full-Time

Remote Type Hybrid

Evergreen No