Transaction Coordinator at AlphaStaff Talent Search Newton, MA

AlphaStaff Talent Search; Newton (MA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Job summary

AlphaStaff Talent Search is seeking a Transaction Coordinator for a Newton, MA client, an established design-build firm specializing in residential development projects. The role involves coordinating budgets, timelines, and documentation across accounting, development, construction, and design teams to keep projects moving smoothly.

You will liaise with lenders, attorneys, and investors, manage project funding milestones, and ensure compliance with contracts and permits.

Qualifications

• 3+ years of loan processing, financial management, or legal administration experience in real estate or construction.
• 2+ years of experience coordinating across multiple departments is a plus.
• Proficiency in Microsoft Office 365 including Excel (intermediate-advanced).
• Experience with project management software such as Buildertrend or similar.

Responsibilities

• Coordinate project budgets, financial reports, and cash flow statements.
• Track project timelines and financial performance across departments.
• Update proforma templates with project data and conduct feasibility analyses.
• Research zoning, permitting, and market trends for acquisitions.
• Support loan applications and coordinate construction loan draws.
• Maintain financial records and assist with accounts payable/receivable.
• Assist with contract management, leases, insurance docs.
• Coordinate with attorneys, lenders, and investors through phases.
• Form and manage LLCs and organize private equity funds.
• Collaborate with PMs, designers, and construction teams on budgets/timelines.
• Monitor cash flow and assist risk management.
• Provide general administrative and operational support across project phases.

Skills

Loan processing

Budget coordination

Cross-department coordination

Organizational skills

Working in fast-paced environment

Education

Bachelor's degree in finance, accounting, business administration, or related field

Tools

Excel

Buildertrend

HubSpot

Kantata

QuickBooks

Job description

Summary

Since 1997, AlphaStaff has delivered HR outsourcing solutions to thousands of small and medium-sized businesses across the country, as well as some large organizations. We are searching for a Transaction Coordinator for a client in Newton, an established and collaborative design-build firm specializing in residential development projects. The company integrates architecture, design, construction, renovation, and property management under one roof, offering a close-knit team environment where quality work and client satisfaction are paramount. This is a great opportunity for someone who enjoys variety in their day and wants to work across multiple departments including accounting, development, construction, and design.

Responsibilities

• Coordinate project budgets, financial reports, and cash flow statements, reconciling regularly for accuracy.
• Track project timelines and financial performance using project lifecycle reports, and collect required documentation and approvals from each department at every phase.
• Update and maintain proforma templates with project data and conduct feasibility analyses to support development decisions.
• Research zoning requirements, permitting processes, and market trends to inform the company’s acquisition decisions and sales strategies.
• Support loan applications, coordinate construction loan draws, and track funding milestones.
• Maintain financial records and assist with accounts payable and receivable functions.
• Assist with contract management, leases, insurance compliance, and legal documentation.
• Coordinate with attorneys, lenders, and investors during purchase, sale, and funding phases.
• Form and manage LLCs and help organize documentation for private equity funds.
• Collaborate with project managers, designers, and construction teams to align budgets and timelines.
• Support risk management by monitoring project cash flow and identifying potential issues.
• Operate as the central point of coordination across Accounting, Marketing, Development, Construction, and Design teams.
• Provide general administrative and operational support throughout project phases.

Qualifications

• Previous experience as a commercial loan processor (ideally construction loans), underwriter, bank operations coordinator, or in a similar role supporting real estate development projects.
• 3+ years of loan processing, financial management, or legal administration experience in real estate or construction.
• Bachelor’s degree in finance, accounting, business administration, or a related field; equivalent relevant experience considered.
• Understanding of project-based funding, bank draws, and the release of funds tied to construction milestones.
• Familiarity with project inspections and funding triggers.
• Proficiency in Microsoft Office 365 including intermediate to advanced skills in Excel.
• Experience with project management software such as Buildertrend or a similar tool.
• Working knowledge of budget maintenance, document control, and scheduling within a real estate or construction context.
• Strong organizational skills and ability to coordinate with multiple departments and stakeholders.
• Comfortable managing multiple responsibilities in a fast-paced, team-based environment.

Systems Used

• QuickBooks
• Excel
• Buildertrend
• HubSpot
• Kantata (formerly Mavenlink)

Compensation and Perks

• This is a full-time, in-office position.
• Competitive salary commensurate with experience.
• Excellent benefits package including health insurance and paid time off.
• Opportunity to work closely with executive leadership.
• Collaborative and supportive team culture with exposure to multiple areas of the business.

Location

Newton, MA.

Disclaimers

AlphaStaff, Inc. and the Client are equal employment opportunity employers and do not discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age, past or present military service, disability, genetic information, or any other basis protected by applicable federal, state, or local laws. CCPA Notice can be found at: