Transaction Coordinator

Newmark Group; New York, Northern (NY, KY); Hybrid; USD 85,000 - 1,000,000; Full time

Benefits offered by this job

Health, Vision, Dental insurance

401(k) with employer matching

Discretionary bonuses and incentives

Job summary

Newmark Group is seeking a highly organized Transaction Coordinator in New York to support the Capital Markets Debt & Structured Finance team. The role manages revenue-related activities, ensures accurate deal data, and coordinates administrative tasks across multiple lines.

The ideal candidate has 3–5 years in transaction management, strong communication, and proficiency in Microsoft Office and CRM systems, with meticulous attention to confidentiality in a fast-paced environment.

Qualifications

• Bachelor's degree required; 3–5 years of transaction management experience in finance/real estate.
• Strong organizational skills and meticulous attention to detail.
• Professional written and verbal communication; ability to handle confidential information.
• Proficiency with Microsoft Office and CRM/database systems.

Responsibilities

• Coordinate financial aspects of commercial real estate transactions from origination through closing and funding, maintaining accurate revenue tracking and documentation.
• Track and maintain active deal pipelines across lines, distribute updates to stakeholders, and manage revenue forecasts and closing schedules.
• Collaborate with finance, accounting, and asset management to ensure timely fee recognition and income allocations.
• Communicate with internal stakeholders, lenders, and external partners to verify financial data and closing details.
• Manage NDA process for active transactions and liaise with outside counsel and clients as needed.
• Utilize Newmark's CRM system for transaction management.
• Maintain digital files and databases; keep CRM and contact lists up to date.
• Coordinate marketing collateral and deal materials with marketing and communications teams.
• Manage scheduling, expenses, and administrative tasks for senior team members.
• Oversee historical transaction recordkeeping and deal analytics; support business development initiatives.

Skills

Organizational skills

Attention to detail

Communication

Discretion

Education

Bachelor's degree

Tools

Microsoft Office

CRM systems

Job description

Transaction Coordinatorplays a key role in supporting the Capital Markets Debt & Structured Finance team through efficient coordination, organization, and execution of administrative and operational functions.

Transaction Coordinator will be responsible for managing, tracking, and reporting all revenue-related activities tied to commercial real estate finance transactions. This role ensures accuracy in deal data, timely revenue recognition, and compliance with financial policies and closing procedures. The ideal candidate combines transaction coordination skills with strong financial and analytical capabilities, maintaining a high level of precision and organization in a fast-paced environment.

This position is ideal for a highly organized, detail-oriented, dependable and proactive professional, who thrives in a fast-paced environment, managing multiple priorities and confidential materials with precision. Transaction Coordinator will work with adjacent business lines including Investment Sales, Data Center Capital Markets and Strategic Advisory & Liquidity Services.

Responsibilities

Key Responsibilities

• Coordinate financial aspects of commercial real estate transactions from origination through closing and funding; maintain accurate revenue tracking systems and ensure proper documentation for each transaction
• Track and maintain active deal pipelines for all business lines, ensuring updates are distributed regularly to internal stakeholders; manage revenue forecasts, and closing schedules.
• Work closely with finance, accounting, and asset management teams to ensure timely recognition of fees, commissions, and income allocations.
• Communicate with internal stakeholders, lenders, and external partners to verify financial data and closing details.
• Manage confidentiality agreement (NDA) process for active transactions, and liaise with outside counsel and clients, as needed.
• Utilize Newmark's CRM system for transaction management
• Maintain digital files and databases, ensuring files are kept up to date and well organized; manage team CRM and contact lists.
• Organize marketing collateral and deal-related materials across business lines, including case studies, deal announcements and press releases, in coordination with internal marketing and communications teams.
• Manage scheduling, expenses, and administrative tasks for senior team members.
• Oversee recordkeeping of historical transactions, team performance, and deal analytics.
• Other business development initiatives as required.

Qualifications

Experience & Qualifications

• Bachelor's degree required; 3–5 years of transaction management experience in commercial real estate, investment banking, or related financial services environment.
• Excellent organizational skills and attention to detail; ability to manage multiple projects simultaneously
• Experience managing high-volume workflows and complex administrative tasks with minimal direction, under tight deadlines
• Professional written and verbal communication skills; ability to manage communications among multiple stakeholders.
• Discretion in handling sensitive and confidential information.
• Proficiency in Microsoft Office Suite and CRM/database systems.
• Familiarity with commercial real estate finance transactions and capital markets processes strongly preferred.

Salary Range:

The expected base salary for this position ranges from $85,000 to $1000,000 annually. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held.

Benefits

• competitive benefits package (including health, vision, and dental insurance, paid time off and a 401(k) retirement plan with employer matching)
• discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.)

Working Conditions

Normal working conditions with the absence of disagreeable elements.

Note

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Equal Opportunity/Affirmative Action

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.