Transaction Coordinator

The Holton Wise Property Group; Parma (OH); On-site; USD 13,638 - 19,424; Part time

Job summary

The Holton Wise Property Group is hiring a Transaction Coordinator in Parma, Ohio. This role involves assisting Real Estate Agents in closing transactions, ensuring all documents are correctly filled, and managing office duties such as greeting visitors and handling phone calls.

The ideal candidate should possess excellent communication skills, be fluent in Microsoft Office, and work with minimal supervision. The pay is $12/hour with no health benefits.

Qualifications

• Exceptional communication skills and calm demeanor under pressure.
• Fluent in Microsoft Office applications including Word & Excel.
• Ability to work with minimal supervision and proactively.

Responsibilities

• Assist Real Estate Agents in closing transactions.
• Ensure commissions from Title Companies are accurate.
• Greet visitors and manage phone calls.
• Sort and forward incoming mail.
• Coordinate schedules for contractors and agents.

Skills

Communication skills

Microsoft Office

Proactive attitude

Education

High school diploma or equivalent

Job description

The Holton Wise Property Group isa Commercial and Residential Real Estate Brokerage headquartered in Parma Ohio. Wehelp peoplebuy, sell, and rent properties all around the Cuyahoga County area. The Holton Wise Property Group is one of Cleveland's fastest growing companies and operates one of the largest scattered site rental portfolios in the greater Cleveland area.

Job Description

HoltonWise sells 400+ properties per year. The main role of the transaction coordinator is to assist the Real Estate Broker in getting all of these transactions closed. There are many documents that need to be signed in a Real Estate Transaction & the Transaction Coordinator will be in charge of making sure they are all correctly filled out, signed & filed.

Additional tasks include;

• Assist the Real Estate Agents in getting their transactions closed.
• Ensure that all commissions received from Title Companies are correct as per the Real Estate Sales Contract.
• Warmly greet visitors and announce their arrival appropriately.
• Answers, screens and transfers incoming phone calls; obtain basic information before transferring phone calls.
• Takes and distributes messages from clients, buyers, sellers, title companies, lenders, tenants, utility companies and other vendors.
• Make outbound calls & emails to clients, buyers, sellers, title companies, lenders, tenants, utility companies and other vendors.
• Acts as a gatekeeper by filtering important calls that need to be transferred versus calls that can be handled by this position such as providing callers with basic company information; deterring solicitation, sales and marketing calls.
• Receives, sorts and forwards incoming mail.
• Fills out and mails direct marketing materials to potential clients. Ensures mail is picked-up and distributed daily.
• Coordinates contractor, sales agent and leasing agent schedules and appointments.
• Assists in the ordering, receiving, stocking and distribution of office supplies.
• Performs other related office duties such as photocopying, light office cleaning, emailing and filing.

Qualifications

• High school diploma or equivalent.
• Exceptional communication skills and a calm demeanor, especially during high pressure situations.
• Fluent in Microsoft Office applications and office equipment including Word & Excel.
• Must be proactive and resourceful, and have the ability to work with minimal supervision.
• Must be able to work between the hours of 11am-5pm Monday through Friday.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Pay $12/hour

There are no health benefits for this position