Transaction Coordinator

Better Talent; Ormond Beach (FL); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Paid time off

Wellness programs

Employee recognition

Flexible work schedules

Recreation activities

Food and coffee

Job summary

Engel & Völkers New Smyrna Beach/Ormond Beach is seeking a driven Transaction Coordinator to manage contracts through the entire home-buying and selling process. You will oversee transactions from start to finish to ensure offers and counteroffers are approved for smooth sales.

The ideal candidate is highly organized with superb customer service skills. There is also a hybrid work option two days per week when business allows.

Qualifications

• 2+ years minimum real estate transaction coordination
• High school or equivalent required, some college experience preferred
• Excellent organizational and communication skills
• Passionate about providing excellent customer service
• Past agent references will be checked

Responsibilities

• Supervise all administrative duties for home buyer and seller transactions from contract to close
• Support sales agents, clients, and other parties with escrow-related paperwork such as appraisals, titles, and mortgage loans
• Save customer information in the CRM system, forward all necessary paperwork to the office broker for file compliance, and track transaction activities
• Arrange for and attend events regarding the closing process, including moving schedules
• Review all documentation and confirm proper signatures and dates to complete the home sale process quickly and smoothly
• Obtain seller approval for buyer offers and counteroffers to expedite the transaction process
• Coordinate home inspections, negotiate prices for necessary repairs, and ensure repairs are completed

Skills

Real estate coordination

Organizational skills

Communication skills

Customer service

Education

High school diploma or equivalent

Tools

CRM software

Job description

Engel & Völkers New Smyrna Beach/Ormond Beach is a real estate sales organization where local heart meets global strength. Our shop is deeply rooted in the community—built on relationships, family values, and genuine care for the people we serve. At the same time, we’re part of a world-renowned luxury brand with over 1,000 shops across the globe, giving our team and our clients access to unmatched international exposure, marketing power, and industry-leading standards.

What truly defines us, though, is how we support our real estate professionals. We don’t just have advisors—we have a family of high-performing entrepreneurs who trust us to help them grow. Our culture is built around going above and beyond for our team: providing premium marketing, hands-on leadership, specialized training, innovative technology, and a level of service that empowers our advisors to focus on what they do best—serving their clients and building their businesses.

Every role in our shop exists to uphold that promise. As a team, we rally behind each advisor, celebrate wins together, solve challenges together, and push one another to new levels of excellence. We believe in professionalism without ego, luxury without pretense, and teamwork without silos.

Position Summary

We’re looking for a driven Transaction Coordinator to manage contracts throughout the entire home-selling and buying process. You’d be responsible for overseeing transactions from start to finish to ensure offers and counteroffers are approved for a smooth and successful sale.

Our ideal candidate is extremely organized and has superb customer service skills to make customers feel at ease. There is also the option of hybrid two days per week once business allows.

Key Responsibilities

• Supervise all administrative duties for home buyer and seller transactions from contract to close
• Support sales agents, clients, and other parties with escrow-related paperwork, such as appraisals, titles, and mortgage loans
• Save customer information in the CRM system, forward all necessary paperwork to the office broker for file compliance, and track transaction activities
• Arrange for and attend events regarding the closing process, including moving schedules
• Review all documentation and confirm each has the proper signatures and dates to complete the home sale process quickly and smoothly
• Obtain the seller’s approval for the buyer’s offers and counteroffers to ensure the transaction process goes as quickly as possible
• Coordinate home inspections, negotiate prices for necessary repairs, and make sure each repair is completed

Required Qualifications

• 2+ years minimum real estate transaction coordination (mandatory)
• High school or equivalent required, some college experience preferred
• Must have excellent organizational skills and communication skills
• Passionate about providing excellent customer service
• Past agent references will be checked

Preferred Qualifications

• Background or knowledge of the real estate industry, transaction coordination, titles, and mortgages preferred

$50,000 - $65,000

Bonus

$150 bonus for every closed transaction over 25 transactions in a calendar month.

Paid time off such as PTO, sick days, and vacation days

Wellness programs

Employee recognition programs

Workplace perks such as recreation activities, food and coffee, and flexible work schedules

Schedule

9-5pm Monday to Friday, plus occasional nights and weekend demands.