Transaction Coordinator

Compass; New York (NY); Hybrid; USD 39,950 - 44,083; Full time

Benefits offered by this job

Paid vacation

Medical, dental and vision benefits

401(k) plan

Flexible spending accounts

Participation in incentive programs

Job summary

Compass is hiring a Transaction Coordinator based in New York City to manage compliance and administrative aspects of real estate transactions. In this role, you will work closely with agents, ensuring all processes run smoothly from listing to closing, while tracking deadlines and maintaining accurate contract records.

Applicants should have a minimum of 2 years in a real estate processing role, and possess a New York or Connecticut real estate license. The opportunity provides a well-rounded compensation package with benefits, along with a culture that values in-person connections.

Qualifications

• 2+ years of experience in real estate transaction processing.
• New York or Connecticut real estate license required.
• Familiarity with standard real estate forms in New York and Connecticut.

Responsibilities

• Handle document tracking for real estate transactions.
• Ensure timely processing of real estate contracts.
• Manage and track contract deadlines effectively.
• Provide support to agents regarding commission inquiries.

Skills

Attention to detail

Customer service orientation

Strong written and verbal communication

Problem-solving skills

Education

B.A. or B.S. degree

Job description

At Compass, our mission is to help everyone find their place in the world. Founded in 2012, we’re revolutionizing the real estate industry with our end‑to‑end platform that empowers residential real estate agents to deliver exceptional service to seller and buyer clients.

The Transaction Coordinator role involves collaborating within our team to manage all compliance and administrative aspects of the listings, transaction, and commission process. Daily Agent interaction is a key part of this crucial operational role.

The support our Transaction Coordinators provide allows our Agents to focus on building client relationships and developing their businesses. Our team provides comprehensive support and acts as the central point of contact for all relevant stakeholders, ensuring a smooth closing process. From document preparation and deadline tracking, regular updates for all parties to a transaction and submitting deals for payout, your goal is to facilitate the process for Agents and clients at every stage. You will also collaborate closely with local lenders, attorneys, and title companies, utilizing your extensive experience and strong industry contacts for each contract you process.

110 5th Avenue – this position is required to work out of the Compass office at 110 5th Avenue one day, every other week, and is expected to visit other New York/CT offices occasionally for special events if needed. Compass values in‑person connection. While this department is currently working within a hybrid attendance policy, we ask employees to prioritize visiting local offices where they may find value in connecting with their colleagues and customers in person more regularly. You will be expected to comply with your department’s schedule, as outlined by your hiring manager. Please note that the department’s current policy is subject to change in the future.

At Compass You Will:

• Handle document tracking for a large volume of real estate transactions from listing to close, and/or contract to close, ensuring compliance with brokerage and legal requirements
• Ensure real estate contracts are processed properly and in a timely matter, with a focus on the details
• Manage and track contract deadlines to ensure all timelines are met
• Navigate company systems to validate accuracy of compliance and commission records
• Provide support to Agents in response to inquiries regarding commission payouts, deductions, and commission calculations
• Collaborate with sales managers and other support teams to offer outstanding support to the agents

What We Are Looking For:

• 2+ years of experience in a real estate transaction‑processing function, coordination, accounting, or payroll function preferred
• New York or Connecticut real estate license required
• Familiarity with standard real estate forms used in New York State (New York City / Long Island / The Hamptons / Westchester) and Connecticut
• Strong written, quantitative, verbal, and presentation skills
• Ability to digest detailed contracts and make informed decisions based on content
• Ability to maintain strict confidentiality of Agent’s contract data
• Work independently and collaboratively in a team environment
• Customer service‑oriented personality
• Impeccable attention to detail and problem‑solving skills
• B.A. or B.S. degree preferred

Compensation:

The base pay range for this position is $29.00 - $32.00/hr; however, base pay offered may vary depending on job‑related knowledge, skills, and experience. Bonuses and restricted stock units may be provided as part of the compensation package, in addition to a full range of benefits. Base pay is based on market location. Minimum wage for the position will always be met.

Perks that You Need to Know About:

Participation in our incentive programs (which may include eligible cash, equity, or commissions). Plus paid vacation, holidays, sick time, parental leave, and recharge leave; medical, tele‑health, dental and vision benefits; 401(k) plan; flexible spending accounts (FSAs); commuter program; life and disability insurance; Maven (a support system for new parents); Carrot (fertility benefits); UrbanSitter (caregiver referral network); Employee Assistance Program; and pet insurance.

Do your best work, be your authentic self.

As an equal opportunity employer, we offer competitive compensation packages, robust benefits and professional growth opportunities aimed at helping to improve our employees' lives and careers.

Notice for California Applicants

Los Angeles County Fair Chance Notice