Transaction Coordinator

Rowling Homes LLC; Cincinnati (OH); On-site; USD 80,000 - 100,000; Full time

Job summary

Rowling Homes LLC in Cincinnati seeks an operations-focused professional to own the contract‑to‑close process. You will manage a high-volume pipeline of 50+ active real estate deals, coordinating with sellers, buyers, title, lenders, and attorneys to ensure timely closings.

The role emphasizes ownership, proactive communication, and meticulous record-keeping in Salesforce and other systems, with a focus on audit-ready files and consistently meeting deadlines.

Qualifications

• Own contract-to-close process with no stalled deals.
• Maintain 50+ active files simultaneously.
• Ensure 98%+ closings meet or beat scheduled closing dates.
• Prevent deals from dying due to preventable paperwork or coordination errors.
• Audit-ready, complete documentation at closing.

Responsibilities

• Take every deal from signed contract to closed file, A to Z.
• Open title, clear title issues, and coordinate with sellers, buyers, title companies, lenders, attorneys, and agents.
• Build and manage the checklist for each file to ensure every deadline and contingency is met.
• Keep sellers, buyers, and internal team updated with clear, proactive communication.
• Spot problems early, elevate ownership as needed, and drive resolutions without drama.
• Maintain clean, accurate records in Salesforce and internal systems.

Skills

High-volume workflow

Attention to detail

Clear communication

Ownership mindset

Tools

Salesforce

Job description

If you can keep 50+ plus real estate deals moving at once without dropping a single closing date, keep reading.

Who We Are

Rowling Homes buys houses direct from sellers in the Cincinnati area. We wholesale and fix and flip. We already have more contracts than our current backend can comfortably handle. We are local, capitalized, and we actually close. We take pride in being the team sellers, buyers, and agents can trust.

Our Mission

To become the most trusted off-market home buyer in the country.

Purpose Of This Role

Your job is simple to explain and hard to do: own contract to close so nothing stalls, nothing slips, and every stakeholder knows what happens next. You are the calm center of a high-volume, high-urgency operation.

What You Will Own (Critical Responsibilities)

• Take every deal from signed contract to closed file, A to Z.
• Open title, clear title issues, and coordinate with sellers, buyers, title companies, lenders, attorneys, and agents.
• Build and manage the checklist for each file so every deadline, contingency, and document is handled on time.
• Keep sellers, buyers, and our internal team updated with clear, proactive communication.
• Spot problems early, elevate what needs an owner, and drive resolutions without drama.
• Maintain clean, accurate records in Salesforce and our internal systems.

How We Measure Winning (Measurable Results)

• You manage 50+ active files at once without missed critical deadlines.
• 98% plus of closings hit the scheduled closing date or earlier.
• Zero deals die because of preventable paperwork or coordination errors.
• Every file is audit-ready at closing with complete, clean documentation.
• Sellers and buyers rate the experience 9–10 out of 10 on post-close surveys.

Who Thrives Here (Traits We Want)

• You like volume and complexity. A full pipeline energizes you.
• You are detail-obsessed, organized, and proud of it.
• You communicate clearly and directly, even when there is bad news.
• You take ownership. “I’ll get it done” is your default.
• You are comfortable holding others accountable to dates and deliverables.
• You want to grow with a company that is scaling, not babysit a sleepy desk.

This Is Not For You If

• You need constant handholding or reminders.
• You get overwhelmed when there are a lot of moving parts.
• You avoid tough conversations with sellers, buyers, or partners.
• You are sloppy with documents, dates, or data entry.
• You complain when things are busy instead of fixing the bottleneck.

Compensation

• Competitive base salary in the $80K – $100K+ OTE range, performance bonus tied to clean, on-time closings.
• Full-time, in-office in Cincinnati.