Real Estate Transaction Coordinator

Home Buyers Of Pittsburgh; Pittsburgh (Allegheny County); On-site; USD 50,000 - 60,000; Full time

Job summary

Home Buyers of Pittsburgh is seeking a Listing and Transaction Coordinator to support our award-winning local team. You’ll handle listing setup, MLS entries, disclosures, and a fast-moving paper process behind our sales agents.

Manage 40–50 active listings, coordinate showings and offers, and ensure clean files for closing. Pennsylvania real estate license or willingness to obtain one within 90 days is required; prior transaction coordination experience is preferred.

Qualifications

• Pennsylvania real estate license or willingness to obtain within 90 days.
• Prior experience coordinating real estate transactions.
• Exceptional organization and attention to detail.
• Comfortable on the phone with buyers, sellers, agents and contractors.

Responsibilities

• Get every property to market listed and live with photos, descriptions, MLS entry, disclosures, and listing agreements.
• Build and send off-market email blasts to investor buyers and manage replies.
• Manage 40–50 active listings with price changes, status updates, photos, and MLS/compliance.
• Coordinate showings, inquiries, and offers for clean negotiation information.
• Turn accepted offers into complete, compliant files and hand to the coordinator to close.
• Chase signatures and documents to keep deals on schedule.
• Own data in CRM, ops sheet, and compliance platforms.
• Report weekly pipeline: listed, under contract, stuck.
• Cross-train to back up closing coordination during spikes and vacations.

Skills

Real estate coordination

Phone communication

Excellent organization

Attention to detail

MLS entry and compliance

CRM data management

Education

Pennsylvania real estate license, or willing to obtain within 90 days

Tools

MLS software

Real estate CRM systems

Job description

About this position

Listing & Transaction Coordinator for Award-Winning Local Team

About Us

At HomeBuyers of Pittsburgh, we're in the people business as much as the real estate business. Since 2015, we've grown from two partners to a team of 30, helped over 1,100 local families sell their homes, and been recognized along the way by TribLive's Best of the Best Real Estate Companies and the Pittsburgh Business Times' Best Places to Work.

We're vertically integrated across every side of the business — acquisitions, construction, property management, a 300+ door rental portfolio. Every house we buy gets renovated by our team, managed by our team, and sold or rented by our team.

We live these values every day:

Believe in Yourself, Your Team, and the Process

Be a Problem Solver, Take Initiative

No Bad Attitudes, Good Vibes Only

Keep Learning and Improving

Always Do the Right Thing

The Seat

Our sales team is on the phone all day negotiating. You run the machine behind them.

Every house we buy has to get listed, marketed, updated, and papered — and none of that happens while someone's on a call working a buyer. That's your operation. You get properties live, you keep them accurate while they sit on the market, you handle the paperwork the moment an offer comes in, and you hand our transaction coordinator a clean file to close.

You'll manage 40 to 50 active listings at any given time. Price drops, status changes, new photos, compliance, showing requests, offers coming in from three directions — that's your board, and you own it.

If you're the person in your current office everyone quietly relies on — the one who notices what nobody else tracked — this is the seat.

Listing & Transaction Coordinator for Award-Winning Local Team

About Us

At HomeBuyers of Pittsburgh, we're in the people business as much as the real estate business. Since 2015, we've grown from two partners to a team of 30, helped over 1,100 local families sell their homes, and been recognized along the way by TribLive's Best of the Best Real Estate Companies and the Pittsburgh Business Times' Best Places to Work.

We're vertically integrated across every side of the business — acquisitions, construction, property management, a 300+ door rental portfolio. Every house we buy gets renovated by our team, managed by our team, and sold or rented by our team.

We live these values every day:

• Believe in Yourself, Your Team, and the Process

• Over-Deliver for Our Customers

• Be a Problem Solver, Take Initiative

• No Bad Attitudes, Good Vibes Only

• Collaboration Over Competition

• Keep Learning and Improving

• Always Do the Right Thing

The Seat

Our sales team is on the phone all day negotiating. You run the machine behind them.

Every house we buy has to get listed, marketed, updated, and papered — and none of that happens while someone's on a call working a buyer. That's your operation. You get properties live, you keep them accurate while they sit on the market, you handle the paperwork the moment an offer comes in, and you hand our transaction coordinator a clean file to close.

You'll manage 40 to 50 active listings at any given time. Price drops, status changes, new photos, compliance, showing requests, offers coming in from three directions — that's your board, and you own it.

If you're the person in your current office everyone quietly relies on — the one who notices what nobody else tracked — this is the seat.

Compensation:

$50,000 - $60,000 yearly

Responsibilities:

• Get every property we take to market listed and live — photos, descriptions, MLS entry, disclosures, and listing agreements, done right the first time

• Build and send our off-market email blasts to our investor buyer list, then work the replies that come back

• Manage 40 to 50 active listings at any given time: price changes, status updates, new photos, and MLS and brokerage compliance across all of them

• Coordinate showings, inquiries, and offers so our sales team walks into every negotiation with clean, current information

• Turn accepted offers into complete, compliant files — agreements executed, addenda attached, disclosures signed — and hand them to our transaction coordinator ready to close

• Chase the signatures and documents our transaction coordinator needs to keep deals on schedule

• Own the data in our CRM, ops sheet, and compliance platforms.

• Report the pipeline weekly: what's listed, what's under contract, what's stuck

• Cross-train to back up closing coordination during volume spikes and vacations

Qualifications:

• Pennsylvania real estate license, or willing to obtain one within 90 days — we'll cover the cost

• Prior experience coordinating real estate transactions; closing coordination experience is a strong plus

• Exceptional organization and attention to detail — catching what everyone else missed is the core of this job

• Comfortable on the phone with buyers, sellers, agents, and contractors; this is not an inbox-only role

• Able to keep dozens of moving pieces straight without someone checking in on you

• Experience with MLS entry and compliance preferred

• Comfortable in real estate software; we run in a couple of different systems and will train you on both

About Company

We are the Home Buyers of Pittsburgh, a locally owned company that started in 2015 when two partners, Ryan Scialabba and Aaron Archibald, decided to join forces.

In the last ten years, we have increased from two partners to a full staff of 30, have bought and sold over 1,100 homes, and now have built a 200+ property portfolio.

We have a vertically integrated business that includes acquisitions, construction, financing, property management, and a brokerage.

For five years running, we've won TRIB Live's Best of the Best Real Estate Companies, PBT Best Places to Work 2x, and in 2020, we ranked #541 on the INC. 5000 list. In 2019, we won #1 Fastest Growing Company in Pittsburgh on the PITTSBURGH FAST 50 List and landed at #747 on the INC. 5000 List.

We're not just a company focused on revenue, but we're on a mission to help as many people as we can. We're a tight-knit, high-energy team that is always striving to get better.