Transaction Administrator

Colliers International; Chicago (IL); Hybrid; USD 32,000 - 36,000; Full time

Job summary

Colliers International in Rosemont, IL is seeking a Transaction Administrator to support US markets with financial clerical work and accounts payable duties. You will process deal information, verify data, and help ensure SOX compliance for revenue recognition.

The role emphasizes strong MS Office (Excel) and Adobe PDF skills, data entry for invoicing, and building professional relationships in a fast-paced environment. Hybrid work arrangement in the Chicago area.

Qualifications

• 1–3 years administrative/ transactional experience.
• Experience with invoicing or deposits data entry.
• Experience in commercial real estate or sales environment is preferred.
• Strong communication and conflict-resolution skills.
• Detail-oriented with problem-solving in a fast-paced setting.
• Advanced MS Office (Excel) and Adobe PDF skills.
• Accounting background is a plus.

Responsibilities

• Process all deal-related information submitted by brokers using the Deal Tracking System.
• Ensure compliance with company revenue/cash processing policies.
• Obtain and review deal documentation for SOX revenue recognition.
• Manage accounts receivable and re-invoicing; coordinate with brokerages.
• Ensure deal files align with corporate and auditor guidelines.

Skills

Data entry

MS Excel

Adobe PDF

Communication skills

Attention to detail

Conflict resolution

Tools

Deal Tracking System

Accounts software

Job description

$23 - $26/hour

Make your next move an expert one.

At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

This position is a hybrid role based out of our Rosemont, IL office

About you

As a Transaction Administrator, you will be supporting our US markets, fostering relationships with key partners, and providing financial clerical support. In addition, you will have a level of involvement with accounts payable and other accounting duties as assigned.

The Transaction Administration team provides support services directly related to processing sale and lease transactions, including processing deal transactions, assigning deal numbers, updating database, verifying data, invoicing, preparing deposits, managing, identifying, and correcting deficiencies in both the process and data, communicating and responding to manager and sales staff inquires in a professional and timely manner.

In this role, you will...

Be responsible for processing all deal related information submitted by the brokers using our Deal Tracking System

Ensure compliance with company revenue/cash processing policies

Obtain and review deal documentation to ensure SOX compliance for revenue recognition

Manage accounts receivables, including re-invoicing, coordination with local brokerages, adjustments

Ensure that all deal files are in line with corporate and auditor’s guidelines

What you'll bring

At least 1-3 years in an administrative or transactional experience

Experience with data entry for invoicing or deposits

Experience in the commercial real estate industry and/or a sales environment is desired

Demonstrated ability to form professional, supportive relationships including strong communication and conflict resolution skills

Strong detail orientation along with problem solving skills and the ability to function efficiently in a fast-paced environment with a positive attitude

Advanced skills and experience in MS Office (Excel) and Adobe PDF

A background in accounting isn't a must but would be valued

Pursuant to state/local law, Colliers is disclosing the following information:

Area/Location Specific: Rosemont, IL.

Approximate Compensation Range for this Role: $23.00/hr to $26.44/hr

Our compensation ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Employees (and their families) are provided options for employer subsidized medical benefits including dental, vision as well as employer paid basic life/AD&D insurance and short-term / long-term disability. Employees are able to enroll in our company’s 401k plan, which includes an employer match. Employees will also receive 10 days of sick leave and a minimum of 15-days vacation annually. Certain senior-level roles are eligible for unlimited time off. Employees will also enjoy 10 paid holidays plus two personal flex days throughout the calendar year. Twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) for paid parental leave will also be available for use after successful completion of 90 days of employment. Individuals may be eligible for different or additional benefits under applicable state law.

Make your next move an expert one and join us as we lead the industry into the future.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact [e-mail] for assistance.

Colliers is a global leader in commercial real estate services, investment management, and engineering consultancy, delivering exceptional client service and strong returns across 70 countries.

Company size 10,001+ employees

Company type Public company

Total funding 0

Momentum

Team growth

4% in 12 mo

29,074 employees on LinkedIn

Oct 22 May 26

Capital

Funding history

Footprint

Where they work

1140 Bay St, Suite 4000, Toronto, Ontario M5S 2B4, CA 50 George Street, London, England W1U 7GA, GB 225 George St, Sydney, New South Wales 2000, AU 801 Brickell Ave, Miami, Florida 33131, US 188 Quay Street, Auckland, AUK 1010, NZ Chicago, IL 60606, US 17800 Castleton St, City of Industry, California 91748, US

Apply For This Role