Training Program specialist

Terumo Puerto Rico L.L.C.; Caguas (PR); On-site; USD 50,000 - 75,000; Full time

Job summary

Terumo Puerto Rico L.L.C. seeks a Program Coordinator – Training & Grants to manage a WIOA-funded training initiative, coordinating with Finance, HR, and Quality Training to ensure regulatory compliance and accurate billing.

This role owns the end-to-end lifecycle of grant-funded training programs, including proposal development, financial oversight, vendor management, audit readiness, and cross-functional execution, aligning investments with workforce needs.

Qualifications

• Bachelor’s degree required with 3–5 years of relevant experience in Finance, HR, or Quality/Training functions.
• Functional fluency in English and Spanish for effective communication and documentation.
• Experience applying WIOA or similar grant regulations and compliance frameworks.
• Strong data management and record-keeping skills with audit readiness.

Responsibilities

• Oversee governance of the WIOA grant, ensuring compliance with federal regulations and funding requirements.
• Coordinate training plans with Talent Capability Leaders and site leaders to meet approved proposals and milestones.
• Establish and maintain a structured repository for training records with data integrity and traceability.
• Validate trainer qualifications and certifications against compliance standards and audit readiness.
• Facilitate cross‑functional collaboration across Finance, HR, and Quality to ensure program execution and compliance.
• Promote adherence to procedures and drive continuous improvement in funding utilization.

Skills

Grant administration

Audits & compliance

Cross-functional coordination

Data analysis

Stakeholder communication

Excel / Office tools

Education

Bachelor’s degree in business administration, Accounting, Finance, Human Resources, or Industrial Engineering

Tools

Excel

Word

PowerPoint

Job description

Under the supervision of the Assistant Plant Controller, the Program Coordinator – Training & Grants supports the execution and day-to-day management of a WIOA-funded training initiative at TPR. This role plays a key part in ensuring that all activities related to the grant are carried out in alignment with federal requirements and training standards. The coordinator works cross-functionally with Finance, HR, and Quality Training departments to help manage documentation, track training activities, and support the accurate and efficient billing process. is a strategic individual contributor responsible for the design, administration, governance, and optimization of workforce development funding programs, including WIOA and other federal or internal funding mechanisms.

This role owns the end-to-end lifecycle of grant-funded training programs, including proposal development, financial oversight, audit readiness, vendor management, and cross-functional execution. The incumbent partners closely with HR, Finance, Quality and Operational Leadership to ensure that training investments align with both regulatory compliance requirements and future workforce capability needs.

The role operates with autonomy and is expected to influence stakeholders without direct authority, enabling the organization to maximize funding utilization, connect with external training vendors, maintain audit compliance, and build sustainable technical capability pipelines.

Main Responsibilities

% of Role

Funding & Financial Compliance:

Oversee and ensure governance of the WIOA grant, evaluating compliance with applicable federal regulations and funding requirements. Partner with Finance to validate and analyze financial tracking, reporting, and billing activities to ensure accuracy and alignment with grant parameters. Support and contribute to audit readiness and response efforts, ensuring documentation is complete, accurate, and defensible in accordance with federal requirements.

25%

Training Program Administration & Coordination:

Align and coordinate training plans with Talent Capability Leaders and people leaders to ensure to meet Site Training needs and approved proposal commitments. Monitor and assess training delivery, including validation of on-the-job training (OJT) hours and activities against defined standards. Ensure achievement of training milestones, identifying gaps and influencing timely resolution to meet program objectives. Develop training matrices, skill maps, and identifying training needs in collaboration with Site Talent Capability Leaders, area supervisors, and issuing periodic metric reviews to ensure WIOA program meet defined requirements. Coordinate with third party vendors training delivery, proposals and internal qualifications to ensure on time training delivery.

25%

Training Governance & Documentation:

Establish and maintain a structured repository for training records, ensuring data integrity, accessibility, and traceability. Track and analyze training completions, certifications, and documentation status, driving follow-up actions to ensure completeness and compliance.

20%

Quality Assurance & Compliance:

Collaborate with Training stakeholders to evaluate trainer qualification and certification requirements against compliance standards. Validate accuracy and completeness of OJT documentation to ensure audit readiness at all times. Maintain and ensure integrity of training records, reinforcing compliance with quality and regulatory expectations.

15%

Stakeholder Communication & Coordination:

Serve as a key liaison, facilitating alignment between internal stakeholders and external WIOA entities. Drive cross-functional collaboration across Finance, HR, and Quality to ensure effective program execution and compliance adherence. Support integration and application of external regulatory guidance into internal processes and practices.

10%

General Responsibilities:

Ensure adherence to all TPR procedures and applicable regulatory requirements. Promote a collaborative and accountable work environment through effective communication and teamwork. Perform other duties as assigned.

5%

Incumbent must follow all established Environmental Health & Safety and Quality System policies, programs, rules and practices, including but not limited to product and patient safety, the health and safety of all associates as well as the environment and community at large.

Organizational Impact:

• Drives measurable impact by ensuring alignment between training investments and business objectives, optimizing utilization of funding and resources.
• Contributes to operational and financial performance by identifying risks, gaps, and compliance exposures, enabling timely and informed decision-making.
• Supports workforce capability development by translating training outcomes into sustainable skill-building initiatives aligned with future business needs.

Communication & Influence:

• Influences cross-functional stakeholders (HR, Finance, Quality, Operations) to ensure execution of training programs and compliance requirements.
• Communicates complex regulatory, financial, and training information in a clear, structured, and actionable manner to diverse audiences.
• Builds strong partnerships and drives alignment without direct authority, facilitating collaboration and accountability across functions.
• Navigates a highly regulated and multi-stakeholder environment, balancing financial, compliance, and operational requirements.
• Applies critical thinking and analytical judgment to assess program effectiveness, identify gaps, and recommend improvements.
• Drives continuous improvement by challenging existing processes and introducing more efficient, compliant, and scalable approaches.

Leadership & Autonomy:

• Operates with a high degree of autonomy, applying independent judgment in managing program priorities, risks, and compliance requirements.
• Demonstrates leadership through influence, facilitation, and accountability, without formal supervisory responsibility.
• Takes ownership of outcomes, proactively identifying issues, driving resolution, and ensuring delivery against commitments.

Working Conditions: This section describes working conditions, potential hazards, travel and overnight absence.

Lifting<10 lbs.

Travel<10%

Remote Working Max %10%

Office Location ADM BUILDING

Direct Reports (#):0

Indirect Reports (#):0

Position Requirements:

• Knowledge, Skills and Abilities (KSAs): Knowledge is the comprehension of a body of information acquired by experience. Skills are present, observable competence to perform a learned activity; Abilities are the competence to perform an observable behavior or a behavior that results in an observable product or outcome.

Knowledge

• Apply federal grant regulations (WIOA) and compliance frameworks.
• Utilize financial tracking, budgeting, and reporting principles.
• Interpret training governance, audit, and documentation standards.
• Understand cGMP, GDP, and regulated manufacturing environments.
• Functional knowledge of Microsoft Office tools (especially Excel, Word, and PowerPoint) for managing data, training records, and instructional materials.

Skills

• Manage grant administration, audits, and compliance processes.
• Analyze financial data, training metrics, and program performance.
• Coordinate cross-functional training programs and schedules.
• Develop training matrices, skill maps, and documentation systems.
• Monitor OJT activities, milestones, and deliverables.
• Maintain audit-ready records with accuracy and traceability.
• Facilitate stakeholder communication and alignment.
• Utilize Excel and digital tools for reporting and tracking.

Abilities

• Analyze data to identify risks, gaps, and improvement opportunities.
• Execute multiple priorities with precision and attention to detail.
• Influence stakeholders without formal authority.
• Operate independently and exercise sound judgment.
• Adapt to regulatory changes and shifting business priorities.
• Solve problems and drive corrective actions proactively.
• Communicate complex information clearly and effectively.
• Translate regulatory requirements into operational execution.
• Bachelor’s degree in business administration, Accounting, Finance, Human Resources, or Industrial Engineering.
• 3-5 years of relevant experience in Finance, HR, or Quality/Training functions.
• Functional fluency in English and Spanish required for effective communication, documentation, and knowledge transfer.
• Quality-related certifications (e.g., cGMP, Train the Trainer) are preferred but not required.