Training & PD Admin Assistant – On-site, 33 Paid Days Off

Family & Children’s Services; Tulsa (OK); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Full benefits

33 paid days off first year

Job summary

Family & Children’s Services in Tulsa, OK is seeking a Training and Professional Development Administrative Assistant to coordinate internal trainings, manage materials, and handle logistics. You will set up meetings, prepare certificates, maintain calendars, handle invoicing, enter attendance in the LMS, and support audits and room reservations.

A background in secretarial work and strong MS Office skills are required.

Qualifications

• Must be a high school graduate or have HS equivalent.
• Three years’ experience in secretarial work and office management or an equivalent combination of education and experience.
• Must have advanced experience with Microsoft Office products.

Responsibilities

• Assist with planning and delivering learning/professional development events.
• Prepare training materials and manage A/V equipment.
• Maintain training calendar and manage attendance in the LMS.
• Prepare invoices and expense reports.
• Coordinate room reservations and manage staff ticket system.
• Assist with audits and certifications.

Skills

MS Office

Organizational skills

Verbal and interpersonal skills

Written communication

Problem resolution

Multitasking

Team player

Education

High school graduate or HS equivalent

Tools

Learning Management System (LMS)

Job description

Family & Children’s Services in Tulsa, OK is seeking a Training and Professional Development Administrative Assistant to coordinate internal trainings, manage materials, and handle logistics. You will set up meetings, prepare certificates, maintain calendars, handle invoicing, enter attendance in the LMS, and support audits and room reservations.

A background in secretarial work and strong MS Office skills are required.