Training & Development Admin Pro — Events & LMS

Family & Children's Services; Tulsa (OK); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

33 Paid days off first year

Competitive salary

Full benefits package

Job summary

Family & Children’s Services is seeking an Training and Professional Development Administrative Assistant in Tulsa, OK to support internal meetings and trainings. You will handle setup, materials, A/V functions, and calendar management, while assisting with invoicing, CEU certificates, and LMS attendance tracking.

The role also requires preparing reports, audits, and certifications, managing staff tickets, expenses, and room reservations, with a strong emphasis on organization and timely

Qualifications

• High school graduate or equivalent.
• Three years’ secretarial/office management experience.
• Advanced Microsoft Office experience.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Set up and prepare materials for trainings and internal meetings.
• Operate A/V equipment for trainings.
• Create and maintain calendar of training events.
• Prepare invoices and CEU certificates of attendance.
• Enter training attendance in Learning Management System.
• Prepare Excel spreadsheets for audits and certifications.
• Utilize PDFs for certifications.
• Notify overdue training reports.
• Manage staff ticket system.
• Complete expense reports.
• Coordinate room reservations.

Skills

Highly organized

Detail oriented

Verbal interpersonal skills

Strong writing skills

Problem solving

Teamwork

Multitasking

Education

HS graduate or HS equivalent

Tools

MS Office

Learning Management System

Job description

Family & Children’s Services is seeking an Training and Professional Development Administrative Assistant in Tulsa, OK to support internal meetings and trainings. You will handle setup, materials, A/V functions, and calendar management, while assisting with invoicing, CEU certificates, and LMS attendance tracking.

The role also requires preparing reports, audits, and certifications, managing staff tickets, expenses, and room reservations, with a strong emphasis on organization and timely