Sr. Admin Support Specialist

University of Oklahoma; Tulsa (OK); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Benefits Eligible

Job summary

University of Oklahoma's NRCYS seeks an Admin Support Specialist to handle data entry and core admin tasks for trainings and conferences. This role supports event hosting, sign-in rosters, certificates, and related reports, with cost-reimbursable program revenues involved.

The position requires a High School Diploma or GED and 24 months of office/clerical experience, with a background check contingent as part of hiring.

Qualifications

• Data entry experience or clerical experience preferred.
• Familiarity with event registrations, sign-in rosters, and reports is a plus.

Responsibilities

• Data entry for events and registrations, process payments.
• Prepare rosters, name badges, letters, handouts, evaluations, and certificates.
• Pack and ship event materials.
• Maintain filing systems and inventory.
• Coordinate with internal and external customers via meetings, calls, and email.
• Write reports and project documents.

Education

High School Diploma or GED

Job description

Pay Range:Target Salary Range- $38,000 per year

Benefits Eligible: Yes

Work Schedule:Monday – Friday, Standard/Fixed Schedule

Position Introduction:

Join the National Resource Center for Youth Services (NRCYS) at the University of Oklahoma (College of Continuing Education/Outreach) and be part of a team dedicated to improving the effectiveness of human services through training, consultation, and technical assistance in Oklahoma and across the nation for over 50 years. NRCYS is a leader in youth service philosophy, best practices, and youth engagement. The Admin Support Specialist performs routine records processing duties following specific rules and instructions. The position is responsible for data entry and core administrative support activities associated with the hosting of trainings, meetings, and conferences. Cost-reimbursable sponsored program revenues cover most of the position's costs. This position meets critical tasks associated with the sponsored program agreement with the state of Oklahoma Department of Human Services (OKDHS) to provide training and capacity-building technical assistance.

Duties and Responsibilities:

• Data entry for events associated with the registration and records for training and conference participants. Process registrations and related payment information.
• Prepare sign-in rosters, name badges, confirmation letters, handouts, composite evaluations, certificates and other event related reports.
• Prepare, assemble, and pack event materials for delivery and/or shipping.
• Maintain office inventory, filing systems, and records.
• Manage inventory, storage, and care of event equipment, materials, and supplies.
• Participate in regularly scheduled project, team, program and agency meetings.
• Communicate and collaborate with internal and external customers through meetings, telephone, and email correspondence.
• Write reports, professional correspondence, and other project related documents.
• Uphold, safeguard and engage in activities to support the University mission, NRCYS vision, mission, values, and core principles. Required Education and Experience:
• High School diploma 12 months office or clerical experience

Required Education and Experience:

• High School Diploma or GED.
• 24 months office, clerical, or administrative experience.

Required Certifications and Licenses:

• Valid driver's license may be required for work in certain areas for the performance of specific job duties.(Candidates assigned to locations requiring vehicle operation must possess and maintain an active, valid driver's license)

Department Preferences:

• Experience working with trainers to prepare for trainings, meetings, and conferences. Experience producing documents, gathering training supplies, and packing materials for trainings, meetings, and conferences.

Hiring Contingent Upon a Background Check: Yes