Training Event Coordinator

OWT Global, LLC; Arlington (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

OWT Global, LLC is seeking a Training Event Coordinator in the Arlington, VA/NCR area to plan, coordinate, and execute training events across classroom, virtual, and hybrid environments. You will work with program managers, instructors, and government stakeholders to ensure efficient delivery and strong learner outcomes.

The role emphasizes event logistics, schedules, participant management, and post-event evaluations.

Qualifications

• Bachelor's degree in a business or related field and 5+ years coordinating training programs.
• Experience managing complex events, schedules, and stakeholder communications.
• Proficiency with LMS, training tools, and MS Office.

Responsibilities

• Plan, coordinate, and execute training events, workshops, conferences, and programs.
• Manage participant registrations, attendance tracking, and rosters.
• Prepare communications, agendas, and course materials; support on-site and virtual delivery.
• Maintain LMS records and generate event performance reports.

Skills

Project coordination

Event planning

Stakeholder management

Attention to detail

Communication skills

Multitasking

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

LMS

Teams

Training management software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

200 - Officers National Capital Region, United States

Location: Arlington, VA/ NCR

This position is contingent upon award .

OWT Global:

Founded in 2010 and headquartered in Tampa, FL, OWT Global is a small business that offers reliable and operationally proven expertise and support to the U.S. Government, industry partners, and commercial vendors. Named a Top Workplace by the Tampa Bay Times (2022-2025), OWT Global prides itself on offering exceptional, industry-leading services and solutions in a cost-effective manner for Engineering, Engineering Support, RDT&E, Technical Program and Project management, Subject Matter Expertise (SME), operations, logistics, maintenance, and training of Unmanned Aerial Systems (UAS), Command, Control, Communications, Computers, Cyber, Intelligence, Surveillance, Reconnaissance, and Targeting (C5ISRT), and Air Domain Awareness and Defense (ADAD) technologies.

OWT is a proud supporting partner in the DOD SkillBridge program to ensure service members gain valuable industry work experience as the service member transitions from military to industry. The OWT Global team consists of 96% veterans, selectively recruited from the Special Operations, Special Mission Units, and Intelligence Communities with an extensive experience tailored towards supporting efforts in preparation of threats against the United States by great power competitors and by continued operational support to the United States Government in combatting the continued counterterrorism threats world-wide.

With this unique foundation of U.S. military special operations and civilian intelligence agency veterans, Engineers, and manned and unmanned system pilots and maintainers, OWT Global brings a blend of skills optimized for today’s dynamic operational needs. The OWT Global model pairs technical acumen with operational applications to help drive the development and deployment of technology in a sustainable and affordable way.

Job Summary

The Training Event Coordinator is responsible for planning, coordinating, executing, and supporting training events and educational activities that support organizational objectives and contract requirements. This position serves as the central coordination point for training logistics, scheduling, resource management, stakeholder communication, and event execution. The Training Event Coordinator works closely with program managers, instructors, facilitators, curriculum developers, and government stakeholders to ensure training events are delivered efficiently and effectively in classroom, virtual, and hybrid learning environments.

Key Responsibilities

• Plan, coordinate, and execute training events, workshops, seminars, conferences, and educational programs.
• Develop and maintain training schedules, event calendars, and master training plans.
• Coordinate event logistics, including venues, classrooms, equipment, materials, audiovisual support, and virtual learning platforms.
• Manage participant registration, enrollment, attendance tracking, and training rosters.
• Coordinate with instructors, facilitators, curriculum developers, and subject matter experts to support successful training delivery.
• Prepare and distribute training event communications, notifications, agendas, course materials, and supporting documentation.
• Monitor event execution and provide on-site or virtual coordination support to ensure smooth operations.
• Manage training resources, supplies, and equipment inventories required for training events.
• Support travel, lodging, and administrative arrangements for instructors, participants, and stakeholders as required.
• Administer training evaluations, surveys, and feedback collection activities.
• Compile and analyze training event metrics, attendance data, completion statistics, and participant feedback.
• Prepare reports, briefings, and after-action summaries related to training event performance and outcomes.
• Maintain training records and documentation in Learning Management Systems (LMS) and other training management systems.
• Ensure compliance with contractual requirements, organizational policies, and applicable regulatory standards.
• Support audits, inspections, accreditation efforts, and continuous improvement initiatives related to training operations.

Required Qualifications

• Bachelor's degree from an accredited college or university in Business Administration, Education, Event Management, Organizational Development, Communications, Human Resources, Public Administration, or a related field.
• Minimum of five (5) years of professional experience in training coordination, event management, workforce development, conference planning, education administration, or a related field.
• Experience coordinating complex training events, workshops, conferences, or educational programs.
• Experience managing schedules, logistics, stakeholder communications, and event documentation.
• Experience tracking attendance, registrations, training records, and performance metrics.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
• Experience working with Learning Management Systems (LMS) and training management tools.
• Strong organizational, planning, and project coordination skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple concurrent events and priorities in a fast-paced environment.

Preferred Qualifications

• Experience supporting federal government, Department of War (DoW), or contractor-operated training programs.
• Experience coordinating large-scale training events, leadership programs, conferences, or professional development initiatives.
• Knowledge of adult learning principles and training administration practices.
• Experience supporting virtual, hybrid, and distributed learning environments.
• Professional certifications in project management, event planning, training administration, or related disciplines.
• Experience using training management software, LMS platforms, and event registration systems.

Knowledge, Skills, and Abilities

• Knowledge of training program operations, event planning, and logistical coordination.
• Ability to coordinate multiple events, schedules, stakeholders, and resources simultaneously.
• Strong project management and organizational skills.
• Ability to anticipate logistical challenges and implement effective solutions.
• Strong customer service and stakeholder relationship management skills.
• Ability to prepare reports, metrics, and administrative documentation with accuracy and attention to detail.
• Knowledge of virtual meeting technologies and training delivery platforms.
• Ability to work independently while collaborating effectively across multidisciplinary teams.
• Strong analytical, problem-solving, and communication abilities.
• Health, Dental, and Vision
• Short Term/Long Term Disability/Life Insurance/Workers Compensation