Registrar/Training Administrator

OWT Global, LLC; Arlington (VA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health, Dental, and Vision

Disability / Life Insurance

Workers' Compensation

DOD SkillBridge participation

Job summary

OWT Global is seeking a Registrar/Training Administrator in Arlington, VA, to oversee training programs, enrollment, and records management in support of contractual requirements. The role emphasizes integrity of training records and compliance with audits, with collaboration across program managers, instructors, and stakeholders.

You will manage LMS/SIS data, course scheduling, and reporting while ensuring confidentiality and accuracy of all educational documentation.

Qualifications

• Bachelor's degree from an accredited college or university in Education, Business Administration, Public Administration, Human Resources, Organizational Development, Information Management, Training and Development, or a related field.
• Minimum of five (5) years of professional experience in training administration, registrar services, educational program administration, learning operations, workforce development, records management, or a related field.
• Experience administering training, educational, workforce development, or professional certification programs.
• Experience maintaining SIS, LMS, or comparable recordkeeping systems.
• Experience managing enrollment, registration, training records, and compliance documentation.
• Experience generating reports, tracking metrics, and analyzing administrative data.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
• Strong organizational, analytical, and administrative skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to maintain confidential information and sensitive records with discretion and professionalism.

Responsibilities

• Administer and coordinate training and education programs in accordance with contractual requirements and organizational objectives.
• Manage student registration, enrollment, attendance tracking, course scheduling, and training event coordination activities.
• Serve as the official custodian of student, trainee, certification, and training program records.
• Maintain training databases, SIS, LMS, and associated recordkeeping systems.
• Ensure the accuracy, confidentiality, and accessibility of student and training records.
• Process registrations, transfers, withdrawals, course completions, certifications, transcripts, and related documentation.
• Coordinate course schedules, training calendars, classroom assignments, instructors, and required resources.
• Monitor student participation, attendance, academic progress, certification requirements, and course completions.
• Generate reports and metrics related to enrollment, attendance, performance, certifications, compliance, and training effectiveness.
• Support training evaluations, surveys, assessments, and data collection activities.
• Maintain training records and documentation required for audits, inspections, accreditation reviews, and contract reporting.
• Verify training completion requirements and coordinate issuance of certificates and credentials.
• Ensure compliance with contractual requirements, policies, records retention standards, and regulations.
• Support instructors and program management personnel in the delivery of training programs.
• Respond to requests for student and training information while maintaining confidentiality.
• Assist in development and continuous improvement of training administration procedures and SOPs.
• Develop and maintain SOPs, administrative guides, and records management documentation.
• Support special projects and workforce development initiatives as assigned.

Skills

Organizational skills

Analytical skills

Administrative skills

Written communication

Verbal communication

Interpersonal skills

Education

Bachelor's degree in Education

Bachelor's degree in Business Administration

Bachelor's degree in Public Administration

Bachelor's degree in Human Resources

Bachelor's degree in Organizational Development

Bachelor's degree in Information Management

Bachelor's degree in Training and Development

Tools

Microsoft Office Suite

SIS

LMS (Cornerstone, Moodle, Blackboard, Canvas, Saba)

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Registrar/Training Administrator

200 - Officers National Capital Region, United States

Registrar/Training Administrator

Location:Arlington, VA/ NCR

This position is contingent upon contract award.

OWT Global:

Founded in 2010 and headquartered in Tampa, FL, OWT Global is a small business that offers reliable and operationally proven expertise and support to the U.S. Government, industry partners, and commercial vendors. Named a Top Workplace by the Tampa Bay Times (2022-2025), OWT Global prides itself on offering exceptional, industry-leading services and solutions in a cost-effective manner for Engineering, Engineering Support, RDT&E, Technical Program and Project management, Subject Matter Expertise (SME), operations, logistics, maintenance, and training of Unmanned Aerial Systems (UAS), Command, Control, Communications, Computers, Cyber, Intelligence, Surveillance, Reconnaissance, and Targeting (C5ISRT), and Air Domain Awareness and Defense (ADAD) technologies.

OWT is a proud supporting partner in the DOD SkillBridge program to ensure service members gain valuable industry work experience as the service member transitions from military to industry. The OWT Global team consists of 96% veterans, selectively recruited from the Special Operations, Special Mission Units, and Intelligence Communities with an extensive experience tailored towards supporting efforts in preparation of threats against the United States by great power competitors and by continued operational support to the United States Government in combatting the continued counterterrorism threats world-wide.

With this unique foundation of U.S. military special operations and civilian intelligence agency veterans, Engineers, and manned and unmanned system pilots and maintainers, OWT Global brings a blend of skills optimized for today’s dynamic operational needs. The OWT Global model pairs technical acumen with operational applications to help drive the development and deployment of technology in a sustainable and affordable way.

Job Summary

The Registrar / Training Administrator is responsible for the administration, coordination, and oversight of training and education programs in support of organizational objectives and contract requirements. This position serves as the central authority for student and training records management, enrollment and registration processes, training administration, course scheduling, learning management system (LMS) support, compliance tracking, and training operations. The Registrar / Training Administrator works closely with program managers, instructors, curriculum developers, instructional designers, facilitators, and stakeholders to ensure training programs are effectively planned, delivered, documented, and evaluated. The position ensures the integrity of educational records, supports reporting and compliance activities, and contributes to the successful execution of workforce development and training initiatives.

Key Responsibilities

• Administer and coordinate training and education programs in accordance with contractual requirements and organizational objectives.
• Manage student registration, enrollment, attendance tracking, course scheduling, and training event coordination activities.
• Serve as the official custodian of student, trainee, certification, and training program records.
• Maintain and manage training databases, student information systems (SIS), Learning Management Systems (LMS), and associated recordkeeping systems.
• Ensure the accuracy, integrity, confidentiality, and accessibility of student and training records.
• Process registrations, transfers, withdrawals, course completions, certifications, transcripts, and related educational documentation.
• Coordinate course schedules, training calendars, classroom assignments, instructors, and required training resources.
• Monitor student participation, attendance, academic progress, certification requirements, and course completions.
• Generate reports and metrics related to enrollment, attendance, performance, certifications, compliance, and training effectiveness.
• Support training evaluations, surveys, assessments, and data collection activities used to measure program success.
• Maintain training records and documentation required for audits, inspections, accreditation reviews, and contract reporting.
• Verify training completion requirements and coordinate the issuance of certificates, transcripts, badges, or other official credentials.
• Ensure compliance with contractual requirements, organizational policies, records retention standards, and applicable regulations.
• Support instructors, facilitators, and program management personnel in the delivery of training programs.
• Respond to requests for student and training information while maintaining appropriate confidentiality and privacy protections.
• Assist in the development, implementation, and continuous improvement of training administration procedures and processes.
• Develop and maintain standard operating procedures (SOPs), administrative guides, and records management documentation.
• Support special projects, workforce development initiatives, and educational program enhancements as assigned.

Required Qualifications

• Bachelor's degree from an accredited college or university in Education, Business Administration, Public Administration, Human Resources, Organizational Development, Information Management, Training and Development, or a related field.
• Minimum offive (5) years of professional experiencein training administration, registrar services, educational program administration, learning operations, workforce development, records management, or a related field.
• Experience administering training, educational, workforce development, or professional certification programs.
• Experience maintaining student information systems (SIS), Learning Management Systems (LMS), or comparable recordkeeping systems.
• Experience managing enrollment, registration, training records, and compliance documentation.
• Experience generating reports, tracking metrics, and analyzing administrative data.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
• Strong organizational, analytical, and administrative skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to maintain confidential information and sensitive records with discretion and professionalism.

Preferred Qualifications

• Experience supporting federal government, Department of War (DoW), or contractor-operated training and education programs.
• Experience administering professional certification, leadership development, workforce development, or technical training initiatives.
• Knowledge of accreditation standards, educational compliance requirements, and records management practices.
• Experience with LMS platforms such as Cornerstone, Moodle, Blackboard, Canvas, Saba, or similar systems.
• Familiarity with training evaluation methodologies and workforce development metrics.
• Professional certifications related to training administration, records management, education administration, or learning operations.

Knowledge, Skills, and Abilities

• Knowledge of training administration, registrar operations, and educational program management principles.
• Knowledge of student records management, LMS administration, and training documentation requirements.
• Ability to maintain accurate, auditable, and compliant educational and training records.
• Strong analytical and reporting skills with the ability to interpret administrative and training data.
• Ability to coordinate multiple courses, schedules, events, and administrative activities simultaneously.
• Strong customer service and stakeholder engagement skills.
• Excellent attention to detail and organizational abilities.
• Ability to work independently and collaboratively in a team-oriented environment.
• Ability to identify operational improvements and implement process enhancements.
• Commitment to data integrity, confidentiality, and continuous improvement.
• Health, Dental, and Vision
• Short Term/Long Term Disability/Life Insurance/Workers Compensation