Training Coordinator

GardaWorld Federal Services; United States; Remote; USD 28,000 - 40,000; Full time

Job summary

GardaWorld Federal Services is seeking a Training Coordinator to manage end-to-end training logistics for personnel deploying on U.S. government contracts.

You will handle candidate briefings, registration documents, and pipeline tracking from enrollment through graduation, working with HR, Travel, Recruiting, and Operations to ensure timely, compliant onboarding for worldwide training programs. The role emphasizes detailed scheduling, cross-functional communication, and seamless coordination of

Qualifications

• Bachelor’s degree required.
• 1 year of experience in training coordination or related operations.
• Experience with complex scheduling and documentation workflows, preferably in government contracts.

Responsibilities

• Schedule and coordinate candidate attendance for domestic and overseas training courses.
• Conduct pre-training calls to review expectations and logistics.
• Collect, verify, and track registration documentation for compliance.
• Maintain real-time tracking and reporting on training pipelines and course outcomes.
• Coordinate with Recruiting and HR to manage candidate volume and align seats with priorities.
• Collaborate with Travel and Operations to ensure lodging and logistics for training globally.
• Monitor status and address bottlenecks to prevent delays.

Skills

Scheduling & logistics

Communication

Attention to detail

Stakeholder management

Team collaboration

Education

Bachelor’s degree

Tools

ATS/LMS platforms

Job description

POSITION INFORMATION: BASIC DETAILS

Location: Remote

Full-Time/Part-Time: Full-time

FLSA Status: Non-Exempt/Hourly

Travel Requirement: Up to 10%

Teleworking: Yes

Pay: $25/hr.

POSITION SUMMARY INFORMATION: DUTIES AND REQUIREMENTS

Position Overview: The Training Coordinator manages end-to-end training logistics and course scheduling for personnel deploying across various U.S. government contracts, both domestically and internationally. This role serves as the central operational hub, running pre-training candidate briefings, managing registration document collection, and maintaining precise pipeline tracking from enrollment through graduation. Working in close alignment with HR, Travel, Recruiting, and Operations teams, the Training Coordinator ensures candidates are fully prepared, compliant, and seamlessly onboarded into required training programs worldwide.

Duties and Responsibilities:

• Schedule and coordinate candidate attendance for domestic and overseas training courses supporting multiple government contract requirements.
• Conduct comprehensive pre-training calls with candidates to review expectations, logistics, travel arrangements, and mandatory administrative steps.
• Collect, verify, and track all required candidate registration documentation to ensure full compliance prior to course start dates.
• Maintain detailed, real-time tracking and reporting on training pipelines, course attendance, dropouts, and final course graduates.
• Coordinate closely with Recruiting and HR to manage incoming candidate volume and align training seats with hiring priorities.
• Partner with Travel and Operations teams to ensure timely deployment, lodging, and logistical support for candidates attending training globally.
• Monitor course completion status and escape potential pipeline bottlenecks or candidate compliance issues to operational leadership.

Minimum Qualifications:

• Bachelor's Degree
• Minimum one (1) year of experience in training coordination, operational logistics, talent acquisition, or workforce administration.
• Demonstrated experience handling complex scheduling and documentation workflows, preferably supporting government contracts or large-scale deployments.
• Preferred experience in database management, ATS/LMS platforms, and tracking candidate pipelines using Excel or operational reporting tools.
• Strong cross-functional communication and interpersonal skills to effectively engage with candidates, travel teams, and executive stakeholders.
• Exceptional attention to detail, organization, and the ability to manage tight timelines in a high-volume environment.

Work Environment:

Employees may be exposed to extreme cold or hot weather conditions, fumes, or airborne particles, toxic or caustic chemicals, and loud noise.

Physical Requirements:

Employees may be required to remain in a stationary position, stand, push, pull, climb, kneel, crawl, balance, squat, bend, and reach. Employees may be also required to use gear to move items around, including, but not limited to, carts and dollies. Employees may also be occasionally required to lift and/or move up to 49 pounds.

the company is proud to be an equal opportunity workplace and is an affirmative action employer.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

If you have a disability or special need that requires accommodation, please let us know.