Training Department Office Specialist

State of Utah; American Fork (UT); On-site; USD 20,000 - 37,000; Full time

Benefits offered by this job

Job stability

Career growth

Meaningful work

Supportive work environment

Job summary

State of Utah is seeking an in-office administrator at 895 N 900 E American Fork, UT 84003. The role supports the NEO Coordinator, maintains schedules, coordinates interviews, fingerprinting, and training, and handles documentation and reporting.

This position requires independent judgment and strong organizational skills. Responsibilities include data entry, file management, and ensuring policy compliance across multiple tasks.

Qualifications

• Works independently and uses sound judgment.
• Organized and able to multi-task.
• Professional, responsible, friendly.
• Has general knowledge of office equipment.

Responsibilities

• Provide support to the NEO Coordinator.
• Maintain shared schedules and interview documents.
• Facilitate and assist with interviews and fingerprinting/Livescan.
• Manage office supplies, environmental tasks and training compliance.
• Prepare and review documents; ensure accuracy and completeness.

Skills

Independence

Multi-tasking

Professionalism

Office equipment knowledge

Advanced office skills

Tools

Office equipment

Job description

FT / PT Status – Full-Time Salary – $14.75 - $26.73 Hourly Wage Remote Work / In-Office – In-Office / On-Site

• This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.

Key Responsibilities

Day-to-day Responsibilities Of This Position

• Provide support to the NEO Coordinator
• Periodic reception duties with CMTB clinics
• Maintaining shared schedules
• Prepares interview documents & panel members
• Facilitates/assists with NEO interviews
• Contacts applicants to schedule interviews, follows up
• Facilitates/assists with fingerprinting and Livescan process
• Monitoring office supplies and placing orders each week
• Completes Environmental tasks each week
• Facilitate 3 fire drills per quarter
• Ensure employees are up to date with training
• Performing data entry and maintaining shared documents
• Prepares and/or processes documents; reviews documents for accuracy and completeness; reconciles discrepancies; makes needed adjustments; updates information and/or evaluates against policy; compares elements for consistency or logical relationships, etc.
• Writes or drafts correspondence, reports, documents and/or other written materials.
• Maintains and/or creates files or record keeping systems. Sorts, labels, files and retrieves documents, or other materials.
• Receives, researches and responds to incoming questions or complaints; provides information, explains policy and procedures, and/or facilitates a resolution.

Qualifications

Minimum or "day-one" qualifications:

• Works independently and is able to use sound judgment
• Organized and has the ability to multi-task
• Professional, responsible, friendly
• Has general knowledge of office equipment

Preferred Or Trainable/on-the-job Qualifications

• Candidates who have advanced office skills
• Candidates who have advanced knowledge of office equipment

About The Role

Incumbents in this job exercise independent judgment in office specialties and perform complex production tasks requiring specialized office skills plus a comprehensive knowledge of pertinent rules, regulations, policies, and procedures. Incumbent will serve as the focal point for advanced agency-specific assignment(s). Incumbents process a variety of agency documents by reviewing for accuracy and completeness, updating information, evaluating against policy, comparing elements for consistency or logical relationship, and otherwise taking action where such procedures may require independent judgment. Applies agency regulations, policies and procedures. Originates correspondence, documentation, and other written communication; provides the public and others with information and assistance in completing forms and applications; locates and assembles records and information which may be complex or difficult to identify, and which may require substantial research, judgment, and subject matter knowledge. Prepares and generates recurring reports involving automated processes and thorough subject matter understanding. Other tasks may include, but are not limited to: performing basic accounting functions such as receiving and recording cash payments, basic bookkeeping, processing payroll, accounts payable/receivable, etc.; maintaining calendars, schedules and coordinating appointments, meetings, training, facilities and other activities; assists in the training of vendors and new employees; ensuring an adequate supply of materials by ordering, receiving, inspecting and storing equipment, merchandise, commodities, materials, and/or supplies.

Location

895 N 900 E American Fork, Utah, 84003 United States

Background Check Required

You must successfully pass a criminal history check.

Drug Test Required

No

Schedule Code

B - Competitive Career Service

Why You Should Join Our Team

Benefits

In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah , click here . Other benefits may include:

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The Agency

The mission of the Utah State Developmental Center is to serve as "a statewide resource center for people with disabilities while promoting opportunity through choice and outcome based support." This will be accomplished by providing critical services, support and resources for the intellectually disabled individuals that reside at our facility. For more information on USDC, click here!

EEO Statement

The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact [phone].