Training Coordinator - Temporary Leave Coverage

Stony Brook University Medical Center; Setauket (NY); On-site; USD 52,000 - 65,000; Full time

Job summary

Stony Brook Medicine is seeking a Training Coordinator for temporary leave coverage within the Training and Development Learning Center. The role supports LMS operations, content migration, and user onboarding during the transition to WolfieOne.

Responsibilities include data entry, registration management, session scheduling, and coordinating testing/validation activities to ensure a smooth go-live. A Bachelor’s or Associate’s degree with HR experience is required.

Qualifications

• Bachelor's degree with 1 year HR or personnel administration experience, or an Associate's degree with 3 years HR experience.
• Experience with HR systems, employee records, personnel processes, or training administration.
• Proficiency in PC applications and familiarity with e-learning tools.

Responsibilities

• Migrate learning content from HealthStream to WolfieOne.
• Review migrated courses for accuracy and functionality.
• Provide LMS administrative support including data entry and session scheduling.
• Assist with testing and implementation during transition.
• Support end users as WolfieOne goes live.

Skills

Content structuring

Customer service mindset

Team communication

Education

Bachelor's degree

Associate's degree

Tools

Captivate

Camtasia

Articulate

Job description

Job Description - Training Coordinator - Temporary Leave Coverage (2603737)

Training Coordinator - Temporary Leave Coverage

Position Summary

** This is a Temporary leave replacement and can be ended at any time. **

The Training Coordinator will provide operational support to the Stomy Brook Medicine Training and Development Learning Center department.

Duties of the Training Coordinator may include the following but are not limited to:

• Migrating existing learning content from HealthStream into WolfieOne.
• Reviewing migrated courses for accuracy and functionality.
• Providing LMS administrative support, including data entry, user support, registration management, and session scheduling.
• Assisting with testing, validation, and implementation activities during the transition period.
• Supporting end users and departments as WolfieOne approaches go-live.

Qualifications

Required Qualifications:

Bachelor's degree least 1 year of experience in general human resources or personnel administration, including experience with HR systems, employee records, personnel processes, training administration, or related functions or, in lieu of a Bachelor's, an Associate's degree with at least 3 years of experience in general human resources or personnel administration, including experience with HR systems, employee records, personnel processes, training administration, or related functions.

• Proficiency in PC applications; Word, Excel, PowerPoint, and experience with e-learning software (such as Captivate, Camtasia, Articulate, etc.)
• A foundational understanding of how to structure educational content, with a willingness to be trained on specific e-learning tools like Articulate or Camtasia
• Must be service-oriented and a strong team player with the ability to communicate clearly and empathetically to diverse groups

Preferred Qualifications

Bachelor degree in a related field such as Instructional Technology, Education,or Human Resources

• Prior experience with Learning Management Systems (LMS) or cloud-based HR transitions (e.g., Oracle, Workday, or HealthStream)
• Experience in training, teaching, or professional presentations within a professional setting
• Previous experience in a healthcare environment or coordinating large-scale orientation programs

Special Notes

Resume/CV should be included with the online application.

• Stony Brook Medicine is a smoke free environment.Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4panel drug screen*
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination

Anticipated Pay Range

The salary range for this position is listed below. This range reflects Stony Brook University Hospital’s good faith and reasonable estimate of potential compensation at the time of posting.

The final offer will be determined based on the candidate’s verified years of relevant, comparable experience. Please note that misrepresentation or inflation of experience may result in disqualification from the hiring process or termination of employment if hired.

Some positions may also include annual supplemental pay, such as:

• Location Pay: for UUP, CSEA, and PEF full-time positions
• Shift Differentials: Additional pay for evening, night, or other supplemental shifts (e.g., inconvenience pay, geographic pay, or other applicable differentials)

At Stony Brook University Hospital, your compensation extends beyond your paycheck. We offer comprehensive benefits including generous leave, health insurance, and participation in the state pension system that contribute significantly to your overall total rewards package.

Stony Brook Medicine integrates and elevates all of Stony Brook University’s health-related initiatives: education, research and patient care. It includes our Health Sciences schools — Medicine, Dental, Health Professions, Nursing and Social Welfare—a Program in Public Health,as well as Stony Brook University Hospital, Stony Brook Children’s Hospital,Stony Brook Southampton Hospital, Stony Brook Eastern Long Island Hospital, Long Island State Veterans Home, andmore than 200 community-based healthcare settings throughout Suffolk County.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and workingenvironment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

Job Number

2603737

Official Job Title

TH Instructional Support Associate

Job Field

Administrative & Professional (non-Clinical)

Primary Location

Department/Hiring Area : Corporate Education & Training

Schedule

Full-time

Shift

Day Shift Shift Hours : 8:30 AM - 5:00 PM Pass Days : Sat, Sun

Salary Grade

SL2