Training Administrator

Millstone Weber, LLC; Saint Charles (MO); On-site; USD 45,000 - 65,000; Full time

Job summary

Millstone Weber is seeking a Training Administrator to plan, schedule, coordinate, and deliver training programs across the organization. You will ensure access to high-quality development opportunities, manage logistics, and maintain training records while supporting instructors and learners.

The role emphasizes on-site coordination at MW's St. Charles, MO headquarters, with collaboration across People & Culture, Safety, Operations, and other departments to align curricula with company goals.

Qualifications

• Previous experience in training coordination, HR coordination, administration, or related field.
• Strong organizational and time-management skills, with the ability to handle multiple tasks and deadlines.
• Excellent communication and customer service skills.
• Comfort with technology, including LMS or HRIS systems (BambooHR experience a plus).
• Proficiency in Microsoft Office.
• Bachelor's degree in business, education, or related field.
• 3-5 years' experience in adult learning, training delivery, or instructional coordination.
• Experience in the construction industry or a similar field.
• Familiarity with virtual learning tools (Teams, Zoom, etc.).
• Strong attention to detail paired with a proactive, solution-oriented mindset.

Responsibilities

• Support planning, scheduling, coordination, and delivery of training programs across the organization.
• Coordinate all Onward University training sessions, workshops, and courses, including room reservations and logistics.
• Maintain updated training calendars and communicate with participants and leaders.
• Manage registration, attendance tracking, and course completion records.
• Provide day-to-day support to instructors, learners, and departments.
• Manage training logistics, materials, budgets, and vendor relationships.

Skills

Strong organizational skills

Time-management

Excellent communication

Customer service

Comfort with technology

Education

Bachelor's degree in business, education, or related field

Tools

BambooHR

LMS platforms

Teams

Zoom

Job description

About Millstone Weber (100% Employee Owned):

We are transportation infrastructure builders solving complex needs for the communities we work in for close to 100 years. We specialize in a broad range of construction markets including Highway/Bridge, Airfield/Federal, Rail/Mass Transit and Alternate Delivery including Design-Build. We focus heavily on self-performance with capabilities including heavy duty concrete paving, bridges, structural concrete, deep foundations, earthwork grading, storm drainage, and highway construction. We are ready to help solve any challenges. At Millstone Weber, we are: Team First, Problem Solving, Passionate About Results, and we Get Better Every day. With these standards at the heart of who we are, MW is constantly striving for the best.

Position Summary

The Training Administrator is responsible for supporting the planning, scheduling, coordination, and delivery of training programs across the organization. This role ensures employees have access to high-quality development opportunities, manages logistics, maintains training records, and provides day-to-day support to instructors, learners, and departments. The ideal candidate is detail-oriented, highly organized, and passionate about creating an exceptional learning experience for all employees.

Key Responsibilities

Curriculum & Program Development

• Partner with leadership and People & Culture to identify training needs across the business.


• Gather employee feedback, performance themes, and operational insights to inform curriculum design.


• Assist in creating and updating course materials, learning pathways, job aids, and development resources.


• Support subject matter experts in translating their expertise into structured, accessible training content.


• Ensure curriculum aligns with company priorities, leadership expectations, and long-term capability building.


• Maintain version control and documentation for all training and development programs.

Program Coordination

• Coordinate all Onward University training sessions, workshops, and courses, including room reservations, materials, technology setup, scheduling, and communication.


• Maintain an updated training calendar and ensure timely communication to participants and leaders.


• Manage registration, attendance tracking, and course completion records.


• Support rollouts of new programs, curriculum updates, and learning initiatives.

Instructor & Participant Support

• Serve as the primary point of contact for learners and facilitators before, during, and after sessions.


• Assist instructors with presentation setup, training materials, and classroom needs.


• Provide technical support for virtual and hybrid training sessions.

Learning Management & Data

• Manage Onward University content within BambooHR, LMS platforms, or internal systems.


• Maintain accurate training records and generate reports on attendance, completion rates, and required compliance training.


• Support evaluation efforts by collecting feedback, summarizing insights, and recommending improvements.

Logistics & Administration

• Prepare and distribute training materials, job aids, and resources.


• Manage training supplies, budgets, and vendor relationships as needed.


• Coordinate travel or off-site logistics for training events.


• Assist in developing internal communications to promote training opportunities.

Collaboration & Continuous Improvement

• Partner with People & Culture, Safety, Operations, and other departments to understand training needs and scheduling requirements.


• Identify opportunities to enhance the learner experience and improve training workflows.


• Support special projects, such as onboarding enhancements, leadership development programs, or curriculum refreshes.

Qualifications

Required

• Previous experience in training coordination, HR coordination, administration, or related field.


• Strong organizational and time-management skills, with the ability to handle multiple tasks and deadlines.


• Excellent communication and customer service skills.


• Comfort with technology, including LMS or HRIS systems (BambooHR experience a plus).


• Proficiency in Microsoft Office.

Preferred

• Bachelor's degree in business, education, or related field.


• 3-5 years' experience in adult learning, training delivery, or instructional coordination.


• Experience in the construction industry or a similar field.


• Familiarity with virtual learning tools (Teams, Zoom, etc.).


• Strong attention to detail paired with a proactive, solution-oriented mindset.

Work Environment

• In-person office environment at MW's headquarters in St. Charles, MO.


• Occasional travel to job sites or regional offices may be required.


• Ability to work on-site for training events and coordination needs.

Why Join Us?

At Millstone Weber, we're building more than roads-we're building careers, communities, and a culture of excellence. Join a team that values integrity, innovation, and people-first leadership.