Traffic Permits & Compliance Coordinator

PINPOINT PRECISION ENGINEERING; Chicago (IL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Annual bonus opportunities

401(k) with company

Medical, Dental, and Vision Insurance

Short‑Term Disability Coverage

Professional development support

Job summary

Pinpoint Precision Engineering in Chicago is seeking a detail‑oriented Permit Administrative Specialist to support the Transportation Team. You will manage supplies, maintain client email, review inquiries, and enter permit applications into the PTM system.

This role emphasizes accuracy, organization, and clear communication with applicants and engineers. The ideal candidate has an associate degree, strong data entry skills, and the ability to work well in a team environment.

Qualifications

• Associate’s degree required; higher education is a plus.
• Strong data entry and typing skills are essential.
• Good interpersonal and organizational abilities.
• Clear oral and written communication skills.
• Professionalism and courtesy in the office.
• Ability to work well in both individual and team settings.
• Basic computer knowledge: MS Office, Acrobat, Google Earth and internet search.

Responsibilities

• Maintain supply inventory and verify receipt of supplies.
• Manage the assigned client’s email account and respond to inquiries.
• Review and route permit inquiries to Area Permit Engineers.
• Enter new permit applications into the PTM system and organize by county folders.
• Review submittals for completeness and return if incomplete.
• Provide read receipts and inform Applicants of reference numbers and timelines.
• Answer status inquiries from Applicants and engineering firms and forward to engineers.
• Mail out letters and other permit-related correspondence.
• Distribute annual permits materials and maintain the inspection spreadsheet.
• Submit forms for record retention and coordinate tasks with the Traffic Permits Engineer.

Skills

Data entry

Typing ability

Interpersonal skills

Written communication

Oral communication

Team orientation

Office software

Internet research

Adaptability to PTM

Education

Associate’s degree

Bachelor’s degree preferred

Tools

PTM System

Microsoft Office

Adobe Acrobat

Google Earth

Job description

Pinpoint Precision Engineering in Chicago is seeking a detail‑oriented Permit Administrative Specialist to support the Transportation Team. You will manage supplies, maintain client email, review inquiries, and enter permit applications into the PTM system.

This role emphasizes accuracy, organization, and clear communication with applicants and engineers. The ideal candidate has an associate degree, strong data entry skills, and the ability to work well in a team environment.