Traffic Assistant

cscexternalcareersite; Washington (MO); On-site; USD 38,000 - 52,000; Full time

Job summary

cscexternalcareersite in the United States is seeking a shipping administrative professional to support traffic operations, answer calls, and coordinate outbound/inbound shipments with drivers and carriers.

You will prepare Bills of Lading, input carrier rates, and ensure loads are properly tracked in ERP systems while maintaining accurate, timely communication across departments.

Qualifications

• High school diploma or equivalent.
• Proficient with MS Word and MS Excel.
• Detail-oriented with accuracy and precision.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Schedules inbound and outbound shipments and coordinates with affected departments.
• Creates Bill of Lading for outbound loads.
• Enters carrier rates in ERP system for outbound loads.
• Confirms loads have left the site in the ERP system.
• Performs day-to-day dispatch functions for shipping office.
• Take photos, document and complete quality checks of all finish goods outbound.
• Back-up to receiving functions of inbound materials.
• Assists with the scheduling of outbound shipments and communicates with affected departments and Project Management.
• Ensure all drivers meet the required safety PPE for both our Yard and customer work sites.
• Perform other duties as assigned by supervisor.
• Regular and reliable attendance.

Skills

MS Word

MS Excel

Detail-oriented

Prioritization

Dispatch coordination

Education

High School Diploma

Tools

RateLinx TMS

Microsoft Dynamics ERP

Job description

Provides administrative support for the functional areas in traffic. Answers phones and directs callers accordingly. Functions as a direct point of contact for customers, drivers, contract carriers, and division employees in various departments.

ESSENTIAL FUNCTIONS:

• Schedules both inbound and outbound shipments and communicates with affected departments and PM as needed.
• Creates Bill of Lading for outbound loads.
• Enters carrier rates in system for outbound loads.
• Confirms loads have left the site in the ERP system.
• Performs day to day dispatch functions for shipping office.
• Take photos, document and complete quality checks of all finish good outbounds.
• Back-up to receiving functions of inbound materials.
• Assists with the scheduling of outbound shipments and communicates with affected departments and Project Management.
• Ensure all drivers meet the required safety PPE for both our Yard and customer work sites.
• Perform other duties as assigned by supervisor.
• Regular and reliable attendance.

REQUIREMENTS:

• High school diploma or equivalent.
• PC skills including MS Word and MS Excel.
• Detail-oriented with a focus on accuracy and precision in all tasks.
• Ability to thrive in a fast-paced environment and manage multiple priorities simultaneously.

Preferred Experience:

• 2 years of relevant experience.
• Experience with RateLinx TMS platform.
• Microsoft Dynamics ERP system.

PHYSICAL DEMANDS:

• Frequent communication with others to exchange information.
• Frequent repetition of motions that may include the wrists, hands and/or fingers.
• Frequent moving about to accomplish tasks or moving from one worksite to another.
• Routinely required to balance; stoop, kneel, crouch, or crawl; and talk or hear.
• Occasional adjusting or moving objects up to 30 pounds in all directions.
• Constantly remaining in a stationary position, often standing or sitting for prolonged periods.
• Constant use of computer for prolonged periods.
• Constantly thinking and processing information.
• Constantly maintaining concentration and focus on tasks.

WORK ENVIRONMENT:

• General office environment and constant exposure to computer display.
• Daily interaction with yard loaders, truck drivers and production managers/supervisors.
• Up to 20% of the day outside documenting loads.
• May require occasional exposure to production areas with airborne particles, loud noises, and extreme heat and cold. Personal protection equipment is required when entering a manufacturing plant.