Tradeshow Warehouse Coordinator

ViewSonic; Chino (CA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401k with company match

Paid Time Off

Company provided equipment

Job summary

ViewSonic is seeking a detail-oriented Trade Show Warehouse Coordinator to oversee the logistics of our trade show warehouse, including storage, maintenance, and distribution of materials and equipment. You will work closely with the Trade Show Sr. Manager to support successful events.

Responsibilities include inventory management, coordinating booth setup/teardown, and coordinating with internal teams and vendors for on-time deliveries. Occasional travel and weekend support may be required.

Qualifications

• Experience in warehouse management or logistics, with a focus on trade show or event materials preferred.
• Strong organizational skills and attention to detail.
• Ability to work independently and with cross-functional teams.

Responsibilities

• Oversee organization and inventory of trade show materials, booth properties, and marketing literature.
• Manage receipt, storage, and distribution of products for trade shows to ensure timely delivery.
• Coordinate setup/teardown of trade show booths with internal teams and vendors.
• Maintain inventory records and conduct regular audits.
• Assist in shipping/receiving activities with third-party logistics providers.
• Ensure a clean, safe warehouse environment and proper vehicle maintenance.

Skills

Warehouse management

Logistics coordination

Trade show materials

Organizational skills

Communication

MS Office

Inventory systems

Forklift certification

Heavy lifting

Travel readiness

Tools

WMS software

Barcode systems

Job description

Supervision

Reports to: Senior Manager, Trade Show & Events

Supervision

Reports to: Senior Manager, Trade Show & Events

Come grow with us!

Working at ViewSonic is a unique opportunity to do rewarding, meaningful, high-visibility work for a global leader in visual technology. At ViewSonic, we are celebrating over 3 decades of excellence, carrying on the same entrepreneurial spirit and innovation we’ve had since 1987. Our brand and products are well-known throughout the industry. As a result, we are growing quickly and are looking for energetic, motivated team members to expand our nest.

Your Role and Impact

ViewSonic is seeking a detail-oriented and organized individual to join our team as a Trade Show Warehouse Coordinator. The ideal candidate will be responsible for overseeing the logistical operations of our trade show warehouse, ensuring the efficient storage, maintenance, and distribution of trade show materials and equipment. The Trade Show Warehouse Coordinator will work closely with the Trade Show Sr. Manager and other departments to support the successful execution of trade shows and events.

Day To Day Responsibilities

• Manage the organization and inventory of trade show materials, including booth properties, promotional materials, and marketing literature.
• Oversee the receipt, storage, and distribution of products and materials for trade shows, ensuring timely delivery to event locations.
• Coordinate with internal teams and external vendors to facilitate the setup and teardown of trade show booths, including equipment transportation and logistics.
• Conduct regular inventory audits and maintain accurate records of all warehouse stock and equipment.
• Collaborate with the Trade Show Sr. Manager to ensure seamless coordination of trade show logistics and equipment maintenance.
• Assist in the coordination of shipping and receiving activities for trade show materials, including managing third-party logistics providers.
• Maintain a clean, organized, and safe warehouse environment, adhering to all safety regulations and best practices.
• Maintain the upkeep of company vehicles, wash, schedule maintenance services, and track/record monthly mileage.
• Transport trade show equipment, products, accessories, and supplies between both corporate and warehouse logistic locations.
• Other trade show related duties as assigned. This job description outlines the general responsibilities and requirements for the Trade Show Warehouse

Your Profile

• Previous experience in warehouse management or logistics, with a focus on trade show or event materials preferred.
• Strong organizational skills and attention to detail.
• Ability to self-direct and work independently with minimal supervision.
• Ability to effectively communicate and collaborate with internal teams and external partners.
• Proficiency in Microsoft Office applications, including Word and Excel.
• Familiarity with inventory management systems and warehouse operations.
• Physical ability to lift and move heavy objects, as well as perform setup and teardown activities at trade show venues.
• Flexibility to work occasional weekends and travel as needed to support trade show operations.
• Must have good understanding of display products.
• Ability to travel to various events and tradeshows, occasional work on weekends and evenings as dictated by the tradeshow schedule.
• Forklift certified

What’s In It For You

• Medical, Dental and Vision insurance options
• 401k with company match
• Paid Time Off
• Company provided equipment

Work Environment & Requirements

• Travel: 15-30% travel to trade show locations and events.
• Office Presence: Full-time in office, 5 days per week.
• Environment: Works in a large, open, well-ventilated warehouse. May be subject to some variations in temperature, normally not to the extreme.
• Physical Effort: Ability to lift and move heavy objects, up to 50 pounds, and perform physical tasks related to trade show booth setup and teardown.
• Hazards: Negligible, little or no exposure to hazards.

At ViewSonic, our mission is to provide excellence in visual experience by combining, products, solutions, and ecosystem developments. We celebrate and support diversity and are committed to creating a respectful and inclusive environment for all employee-partners. ViewSonic does not discriminate on any basis covered by appropriate law, and all employment is decided based on qualifications, merit, and business needs.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and requirements.