Tradeshow Producer

EA Collective; Chicago (IL); Hybrid; USD 75,000 - 85,000; Full time

Job summary

EA Collective's Agency EA in Chicago seeks a Tradeshow Producer to lead large-scale conferences and live, virtual, and hybrid events. You will manage vendor relationships, budgets up to several million dollars, and a cross-functional team to deliver world-class experiences for global brands.

The role requires travel to multiple markets, strong leadership, and a passion for flawless execution in a fast-paced environment. Hybrid work in a dynamic, inclusive agency culture is offered.

Qualifications

• 5+ years of executing and leading largescale multiday conferences and meetings for 2,000–5,000 attendees.
• Proven budget management of $3 million and up for projects.
• Experience leading project teams of 5+ line producers.
• Experience managing multiple tradeshow programs including booking show services and booth builds.

Responsibilities

• Collaborate with agency departments from ideation through execution of projects.
• Partner with Client Services and Creative to align goals and strategies.
• Manage all live, hybrid and virtual event logistics and show services from conception to completion.
• Lead and mentor Associate Producers and Production Coordinators.
• Build trusted partnerships with vendors, event staff and internal departments.
• Negotiate contracts, pricing and services with suppliers and ensure EA standards.

Skills

Team leadership

Budget management

Vendor relationships

Travel readiness

Communication skills

Project management

Education

Bachelor’s degree or equivalent in event/tradeshow industry

Job description

Get in on the EA Action

As one of the only independent, 100% employee-owned and majority women-owned agencies in the world, we do exceptional, exciting work. That's only possible with a team of wildly talented individuals. Come do your best and be your best in a casual yet vibrant workplace where we prioritize professional and personal growth, commit to causes we believe in, and ensure a diverse and inclusive EA community.

See All Careers Position:Tradeshow Producer Location: Chicago, IL

Job Id:326 # of Openings:1 Tradeshow Producer

Agency Overview

Agency EA, a part of EA Collective, is a 100% employee-owned, award-winning experiential marketing agency specializing in live, virtual, and hybrid experiences for global brands. Known for its ability to blend strategy, creativity, and flawless execution, Agency EA partners with clients to bring their brands to life through impactful events, immersive environments, and engaging digital activations. As the flagship agency of EA Collective, Agency EA benefits from the broader collective’s creative resources and industry-leading expertise to innovate and deliver unforgettable experiences that resonate with audiences and achieve business objectives.

We are looking for dreamers and doers who have the passion to champion big ideas and the talent to bring them to life. A place of acceptance and open dialogue, we strive to foster a culture where differences are not just valued, but celebrated. Come do your best and be your best in a casual yet vibrant workplace where we prioritize professional and personal growth, commit to causes we believe in, and ensure a diverse and inclusive community.

This position is based in Chicago and will involve a combination of remote and in-office work. This role also requires travel to multiple markets to support client tradeshow and activations.

Job Summary

The Tradeshow Producer will execute and facilitate client strategies, projects and logistics. This person must be a proven team builder and leader and serve as a trusted advocate for EA clients by managing vendor relationships and budgets with integrity.

Responsibilities

• Collaborate with agency departments from ideation through actualization of projects.
• Partner with Client Services and Creative to set goals and ensure that event strategies and processes are aligned.
• Manage all live, hybrid and virtual event logistics + show services from conception to completion.
• Work on multiple tradeshow focused projects and assignments with a variety of staff.
• Ensure all projects are produced to the highest quality of EA standards and that objectives and deliverables are met.
• Manage budgets with integrity and transparency at all times.
• Manage all aspects of event execution, including the onsite team.
• Provide leadership and mentoring to Associate Producers and Production Coordinators.
• Build trusted, “Go to” partnerships with vendors, event staff and internal departments.
• Be able to think fast on your feet to resolve issues that arise in an ever-changing fast paced environment.
• Maintain and expand supplier relationships and negotiate contracts, pricing and services.
• Demonstrate extraordinary interpersonal skills, especially in situations involving leadership, decision making and team building.

Qualifications:

• 5+ years of executing and leading largescale multiday conferences and meetings with an emphasis on labor, fabrication, tradeshow, expo, and show services at events for 2,000-5,000 people.
• Proven budget management of $3 million and up for projects.
• Experience managing multiple tradeshow programs including booking show services, overseeing rental vs custom booth builds, overseeing booth design/fabrication/logistics, and managing onsite teams.
• Management of ancillary programming including client offsite dinners, meeting venues, pop-ups and other client activations.
• Experience at leading project teams of 5+ line producers.
• Ability to travel onsite to multiple locations including client tradeshows, roadshow activations, pop-ups and other EA programs, as needed.
• Requires management of EA logistics and fabrication partners to quote and execute new booth builds and logistics, as well as other custom client activations.
• Experience in a collaborative office and project management structure with multi disciplinary departments (Client Service, Creative, Production).
• Strong attention to detail.
• Displays confidence based on experience.
• Bachelor’s degree or equivalent field experience in the event and tradeshow industry.
• Client-centric mentality.
• Superior attention to detail.
• Exceptional verbal and written communication skills.
• Ability to work independently and contribute to a team environment.
• Eager to learn in a fast-paced, ever-changing environment.
• Strong work ethic.
• Desire to succeed.

Compensation will be based on experience and will range from $75,000 to $85,000.