Tradeshow Logistics Coordinator (Part-Time)

Realityworks, Inc; Eau Claire (WI); On-site; USD 17,000 - 22,000; Part time

Job summary

Realityworks, Inc. in Eau Claire, WI is seeking a part-time Tradeshow Logistics Coordinator to manage inventory, packing, shipping, and on-site event support. This hands-on role keeps booths and learning aids organized and ready for every trade show.

You will follow packing lists, handle shipments up to 50 lbs, collaborate with Marketing, and maintain accurate inventory records. The position is onsite with around 15 hours weekly, offering a tangible impact on our event success and brand presence.

Qualifications

• High school diploma or equivalent.
• Basic proficiency with Microsoft 365, including Excel and Outlook.
• Strong organizational skills and attention to detail.
• Comfortable with hands-on work, including packing, shipping, receiving, and organizing materials weighing up to 50 lbs.
• Ability to follow packing lists, schedules, and established processes accurately.
• Good critical-thinking and problem-solving skills.
• Ability to work independently.

Responsibilities

• Picks, packs, and prepares products, learning aids, booth materials, marketing collateral, promotional literature, and other materials for tradeshows and events
• Prepares outbound event shipments according to established event schedules, shipping requirements, and instructions
• Receives, unpacks, and organizes returned event materials and products following tradeshows and events
• Maintains organized tradeshow inventory and storage areas, ensuring materials are properly labeled, stored, and readily accessible
• Reviews event requirements, packing lists, spreadsheets, and other documentation to ensure the correct products and materials are prepared for each event
• Inspects event products, equipment, displays, and materials for cleanliness, condition, completeness, and readiness and identifies missing, damaged, or incorrect items
• Maintains accurate inventory records and tracks the location and availability of tradeshow materials according to established processes
• Assists with assembling, organizing, cleaning, and preparing event displays, equipment, and learning aids
• Communicates inventory shortages, shipping concerns, damaged products, missing materials, or other issues to appropriate team members
• Works collaboratively with Marketing and other internal teams to meet event preparation and shipping deadlines

Skills

Strong organizational skills

Attention to detail

Hands-on work

Ability to work independently

Critical thinking

Team communication

Education

High school diploma or equivalent

Tools

Microsoft Excel

Outlook

MS 365

Job description

Realityworks is a 100% employee‑owned company headquartered in Eau Claire, WI. We’re passionate about transforming education by providing innovative, hands‑on learning solutions that prepare students for real‑world careers.

What We Do

We develop comprehensive educational products that combine curriculum, experiential learning tools, student activities, and assessment resources. Our solutions are trusted by middle schools, high schools, and post‑secondary institutions across the country to engage learners, develop critical skills, and inspire career exploration.

The Opportunity

As our Tradeshow Logistics Coordinator, you'll help power successful events by managing the inventory, preparation, shipping, and organization of tradeshow and marketing materials. You'll ensure booth displays, products, learning aids, and promotional assets are accurately packed, delivered, and ready to make a lasting impression. If you enjoy staying organized, working hands‑on, and keeping operations running smoothly, this role offers the opportunity to make a visible impact on every event we attend.

Schedule

This is a part‑time position based onsite at our Eau Claire headquarters. We anticipate approximately 15 hours per week, with flexibility to spread those hours across a few days during the workweek. The specific schedule can be coordinated based on business needs and the selected candidate’s availability.

Key Responsibilities

• Picks, packs, and prepares products, learning aids, booth materials, marketing collateral, promotional literature, and other materials for tradeshows and events
• Prepares outbound event shipments according to established event schedules, shipping requirements, and instructions
• Receives, unpacks, and organizes returned event materials and products following tradeshows and events
• Maintains organized tradeshow inventory and storage areas, ensuring materials are properly labeled, stored, and readily accessible
• Reviews event requirements, packing lists, spreadsheets, and other documentation to ensure the correct products and materials are prepared for each event
• Inspects event products, equipment, displays, and materials for cleanliness, condition, completeness, and readiness and identifies missing, damaged, or incorrect items
• Maintains accurate inventory records and tracks the location and availability of tradeshow materials according to established processes
• Assists with assembling, organizing, cleaning, and preparing event displays, equipment, and learning aids
• Communicates inventory shortages, shipping concerns, damaged products, missing materials, or other issues to appropriate team members
• Works collaboratively with Marketing and other internal teams to meet event preparation and shipping deadlines

What We’re Looking For

• High school diploma or equivalent
• Basic proficiency with Microsoft 365, including Excel and Outlook
• Strong organizational skills and attention to detail
• Comfortable with hands‑on work, including preparing, packing, shipping, receiving, and organizing materials/equipment weighing up to 50 lbs
• Ability to follow packing lists, written instructions, schedules, and established processes accurately
• Good critical‑thinking and problem‑solving skills
• Ability to work independently

Desired Qualifications

• Previous experience with shipping, receiving, inventory, fulfillment, warehouse operations, event logistics, or similar work is helpful
• Experience using shipping systems or preparing packages for commercial carriers is a plus

Work Location

• Realityworks is located in Eau Claire, WI. This is a fully onsite position.

Learn More

Explore our mission and the impact we’re making in education at www.realityworks.com.

Realityworks is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.