Seasonal Tradeshow Logistics Coordinator

Realityworks; Eau Claire (WI); On-site; USD 19,000 - 25,000; Part time

Job summary

Realityworks is seeking a Seasonal Tradeshow Logistics Coordinator to support on-site events in Eau Claire, WI. This part-time hourly position focuses on packing, shipping, inventory, and preparation of trade show materials to ensure booths and learning aids are ready for each event.

The role offers approximately 15 hours per week for a 6+ month season, with potential extension. Collaborate with Marketing and internal teams to meet deadlines and maintain inventory accuracy.

Qualifications

• High school diploma or equivalent required.
• Proficiency with Microsoft 365, especially Excel and Outlook.
• Strong organizational skills and attention to detail.
• Ability to follow packing lists, schedules and processes precisely.
• Comfort with hands-on packing, shipping, receiving and setup.

Responsibilities

• Picks, packs, and prepares products, learning aids, booth materials, marketing collateral, and other items for tradeshows.
• Prepares outbound event shipments according to schedules and shipping requirements.
• Receives, unpacks, and organizes returned event materials post-tradeshow.
• Maintains organized inventory and storage areas with clear labeling.
• Reviews event requirements and packing lists to prepare correct items.
• Inspects materials for cleanliness, condition, and readiness; identifies shortages.
• Tracks inventory location and availability per processes.
• Assists with assembling and arranging displays and learning aids.
• Communicates shortages or issues to relevant team members.
• Collaborates with Marketing and other teams to meet deadlines.

Skills

Organizational skills

Attention to detail

Independent work

Problem solving

Education

High school diploma or equivalent

Tools

Microsoft 365 – Excel & Outlook

Shipping systems

Inventory management

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Seasonal Tradeshow Logistics Coordinator

Limited Term Manual Labor Eau Claire, WI, US

2 days ago Requisition ID: 1177

Join Our Team at Realityworks!

Who We Are

Realityworks is a 100% employee-owned company headquartered in Eau Claire, WI. We're passionate about transforming education by providing innovative, hands-on learning solutions that prepare students for real-world careers.

What We Do

We develop comprehensive educational products that combine curriculum, experiential learning tools, student activities, and assessment resources. Our solutions are trusted by middle schools, high schools, and post-secondary institutions across the country to engage learners, develop critical skills, and inspire career exploration.

The Opportunity

As our Tradeshow Logistics Coordinator, you'll help power successful events by managing the inventory, preparation, shipping, and organization of tradeshow and marketing materials. You'll ensure booth displays, products, learning aids, and promotional assets are accurately packed, delivered, and ready to make a lasting impression. If you enjoy staying organized, working hands-on, and keeping operations running smoothly, this role offers the opportunity to make a visible impact on every event we attend.

Duration and Schedule

This is a seasonal, part-time position based onsite at our Eau Claire headquarters. We anticipate approximately 15 hours per week, with flexibility to spread those hours across a few days during the workweek. The specific schedule can be coordinated based on business needs and the selected candidate’s availability.

We anticipate this position being seasonal for 6+ months, with the possibility of extension.

Key Responsibilities

• Picks, packs, and prepares products, learning aids, booth materials, marketing collateral, promotional literature, and other materials for tradeshows and events
• Prepares outbound event shipments according to established event schedules, shipping requirements, and instructions
• Receives, unpacks, and organizes returned event materials and products following tradeshows and events
• Maintains organized tradeshow inventory and storage areas, ensuring materials are properly labeled, stored, and readily accessible
• Reviews event requirements, packing lists, spreadsheets, and other documentation to ensure the correct products and materials are prepared for each event
• Inspects event products, equipment, displays, and materials for cleanliness, condition, completeness, and readiness and identifies missing, damaged, or incorrect items
• Maintains accurate inventory records and tracks the location and availability of tradeshow materials according to established processes
• Assists with assembling, organizing, cleaning, and preparing event displays, equipment, and learning aids
• Communicates inventory shortages, shipping concerns, damaged products, missing materials, or other issues to appropriate team members
• Works collaboratively with Marketing and other internal teams to meet event preparation and shipping deadlines

What We’re Looking For

• High school diploma or equivalent
• Basic proficiency with Microsoft 365, including Excel and Outlook
• Strong organizational skills and attention to detail
• Comfortable with hands-on work, including preparing, packing, shipping, receiving, and organizing materials/equipment weighing up to 50 lbs
• Ability to follow packing lists, written instructions, schedules, and established processes accurately
• Good critical-thinking and problem-solving skills
• Ability to work independently

Desired Qualifications

• Previous experience with shipping, receiving, inventory, fulfillment, warehouse operations, event logistics, or similar work is helpful
• Experience using shipping systems or preparing packages for commercial carriers is a plus

Work Location

• Realityworks is located in Eau Claire, WI. This is a fully onsite position.

Realityworks is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.