Trademarks Paralegal - Global Brand Protection (Hybrid)

Kraft Heinz; Pittsburgh (Allegheny County); Hybrid; USD 78,000 - 97,000; Full time

Job summary

Kraft Heinz’s Global Trademarks Legal Team is seeking a highly organized Trademarks Paralegal to support our international trademark portfolio, including prosecution, clearance searches, and brand protection in a fast-paced, collaborative environment.

This hybrid role located in Pittsburgh or Chicago offers hands-on experience with filings, record keeping in WebTMS, and collaboration with legal, marketing, and external associates to protect iconic brands worldwide.

Qualifications

• Bachelor’s degree preferred; paralegal certificate from an ABA-approved program preferred.
• Minimum 3 years of trademark paralegal experience in law firm or in‑house environment.
• Proficiency in Microsoft Office; experience with trademark databases (e.g., WebTMS or similar) is a plus; and strong understanding of USPTO procedures and Trademark Electronic Application System (TEAS).

Responsibilities

• Trademark Prosecution & Maintenance: Prepare and file U.S. trademark applications, statements of use, renewals, assignments, and extensions of time with the USPTO; liaise with foreign associates regarding international filings, prosecution, renewals, and declarations of use.
• Clearance Searches: Conduct preliminary trademark clearance searches, order full clearance searches, and summarize the results for attorney review.
• Portfolio Management & Record Keeping: Maintain accurate, up-to-date records in our trademark management database (WebTMS) and monitor docket and deadlines for assigned marks and matters to ensure timely responses and filings.
• Enforcement: Monitor and investigate potential infringements; and assist with takedowns and other enforcement actions.
• Reporting: Prepare reports and summaries for internal stakeholders, including marketing and brand teams.
• Team Support: Assist with trademark-related agreements, assignments, and recordals; prepare and arrange for execution, authentication and legalization of formal documents required for trademark matters; review and validate trademark matter invoices and ensure compliance with Kraft Heinz’s billing policies; communicate regularly and maintain professional relationships with key legal, business, and marketing stakeholders worldwide, as well as foreign associates; and contribute to the continuous improvement of internal processes, templates, and workflows.

Skills

Paralegal experience

MS Office

Attention to detail

Team collaboration

Education

Bachelor’s degree preferred

ABA-approved paralegal certificate preferred

Tools

WebTMS

USPTO procedures/TEAS

Job description

Kraft Heinz’s Global Trademarks Legal Team is seeking a highly organized Trademarks Paralegal to support our international trademark portfolio, including prosecution, clearance searches, and brand protection in a fast-paced, collaborative environment.

This hybrid role located in Pittsburgh or Chicago offers hands-on experience with filings, record keeping in WebTMS, and collaboration with legal, marketing, and external associates to protect iconic brands worldwide.