Trademark Docket Specialist - Hybrid (West Coast Hours)

Fenwick & West; Santa Monica (CA); Hybrid; USD 76,000 - 108,000; Full time

Benefits offered by this job

Healthcare

Life Insurance

Health Savings Accounts

Flexible Spending Accounts

Wellbeing

Job summary

Fenwick & West is seeking a Trademark Docket Specialist to manage U.S. and international trademark portfolios within our docketing system.

You will track deadlines, ensure compliance with firm/client protocols, and assist attorneys and paralegals in prosecution, maintenance, and enforcement activities. The role allows a hybrid schedule with one on-site day per week and west-coast hours; 40 hours weekly, 9:00 am–6:00 pm, Monday–Friday.

Qualifications

• Strong understanding of U.S. and international trademark procedures; Madrid Protocol familiarity preferred.
• Proficiency with docketing platforms (WebTMS, Symphony, IPFolio) and ability to adapt to new technologies.
• High level of accuracy and attention to detail with excellent proofreading and organizational skills.
• Strong analytical skills for reviewing legal documents and managing complex trademark portfolios.
• Effective communication skills, including clear written and verbal correspondence.
• Ability to prioritize multiple tasks, meet strict deadlines, and work independently in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word); experience with document management systems is a plus.
• Experience with trademark docketing software and electronic filing systems; familiarity with USPTO and international databases.

Responsibilities

• Perform daily docketing of trademark prosecution, maintenance, and enforcement deadlines with precision and adherence to established procedures.
• Review incoming trademark documents and correspondence to identify critical dates, status changes, and action items.
• Maintain client-specific docketing requirements using industry-standard docketing software.
• Respond promptly to inquiries from attorneys, paralegals, and staff regarding docket entries and deadlines.
• Conduct online research using USPTO, WIPO, and other trademark databases to verify status and gather relevant information.
• Generate and distribute customized reports and queries from the docketing system for internal and client use.
• Process and route incoming trademark-related mail and electronic communications.
• Assist with special projects, data integrity audits, and system clean-up initiatives.
• Support electronic filing and document management, including uploading documents to client extranets and internal systems.
• Collaborate with team members to ensure compliance with firm policies and client guidelines.

Skills

Trademark procedures

WebTMS

Symphony

IPFolio

MS Office

Attention to detail

Communication skills

Independent work

Education

Associate's or Bachelor's degree in a related field

Job description

Fenwick & West is seeking a Trademark Docket Specialist to manage U.S. and international trademark portfolios within our docketing system.

You will track deadlines, ensure compliance with firm/client protocols, and assist attorneys and paralegals in prosecution, maintenance, and enforcement activities. The role allows a hybrid schedule with one on-site day per week and west-coast hours; 40 hours weekly, 9:00 am–6:00 pm, Monday–Friday.