Hybrid Trademark Docket Specialist

Fenwick & West; Palo Alto (CA); Hybrid; USD 76,000 - 108,000; Full time

Benefits offered by this job

Healthcare

Life Insurance

Health Savings Accounts

Flexible Spending Accounts

Wellbeing

Job summary

Fenwick & West is seeking a Trademark Docket Specialist to maintain US and international trademark portfolios within a docketing system. The role ensures timely deadlines, supports attorneys and paralegals, and adheres to client and firm protocols.

This position can be based in any US office with west coast hours, offering a hybrid schedule and one day on-site weekly. The role involves daily docketing, reviewing documents for critical dates, coordinating with teams, and performing research

Qualifications

• Minimum 2 years of trademark docketing experience in a law firm or corporate IP department preferred.
• Associate or bachelor’s degree in a related field preferred.

Responsibilities

• Perform daily docketing of trademark prosecution, maintenance, and enforcement deadlines with precision and adherence to established procedures.
• Review incoming trademark documents and correspondence to identify critical dates, status changes, and action items.
• Maintain client-specific docketing requirements using industry-standard docketing software.
• Respond promptly to inquiries from attorneys, paralegals, and staff regarding docket entries and deadlines.
• Conduct online research using USPTO, WIPO, and other trademark databases to verify status and gather relevant information.
• Generate and distribute customized reports and queries from the docketing system for internal and client use.
• Process and route incoming trademark-related mail and electronic communications.
• Assist with special projects, data integrity audits, and system clean-up initiatives.
• Support electronic filing and document management, including uploading documents to client extranets and internal systems.
• Collaborate with team members to ensure compliance with firm policies and client guidelines.
• Perform other related duties as assigned.

Skills

Trademark docketing experience

Attention to detail

Analytical skills

Communication skills

Organization

MS Office

Confidentiality

Education

Associate or bachelor’s degree in related field

Tools

WebTMS

Symphony

IPFolio

Microsoft Office

Job description

Fenwick & West is seeking a Trademark Docket Specialist to maintain US and international trademark portfolios within a docketing system. The role ensures timely deadlines, supports attorneys and paralegals, and adheres to client and firm protocols.

This position can be based in any US office with west coast hours, offering a hybrid schedule and one day on-site weekly. The role involves daily docketing, reviewing documents for critical dates, coordinating with teams, and performing research