Trademark Docket Specialist

Fenwick & West; Santa Monica (CA); Hybrid; USD 76,000 - 108,000; Full time

Benefits offered by this job

Healthcare

Life Insurance

Health Savings Accounts

Flexible Spending Accounts

Wellbeing

Job summary

Fenwick & West is seeking a Trademark Docket Specialist to manage U.S. and international trademark portfolios within our docketing system.

You will track deadlines, ensure compliance with firm/client protocols, and assist attorneys and paralegals in prosecution, maintenance, and enforcement activities. The role allows a hybrid schedule with one on-site day per week and west-coast hours; 40 hours weekly, 9:00 am–6:00 pm, Monday–Friday.

Qualifications

• Strong understanding of U.S. and international trademark procedures; Madrid Protocol familiarity preferred.
• Proficiency with docketing platforms (WebTMS, Symphony, IPFolio) and ability to adapt to new technologies.
• High level of accuracy and attention to detail with excellent proofreading and organizational skills.
• Strong analytical skills for reviewing legal documents and managing complex trademark portfolios.
• Effective communication skills, including clear written and verbal correspondence.
• Ability to prioritize multiple tasks, meet strict deadlines, and work independently in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word); experience with document management systems is a plus.
• Experience with trademark docketing software and electronic filing systems; familiarity with USPTO and international databases.

Responsibilities

• Perform daily docketing of trademark prosecution, maintenance, and enforcement deadlines with precision and adherence to established procedures.
• Review incoming trademark documents and correspondence to identify critical dates, status changes, and action items.
• Maintain client-specific docketing requirements using industry-standard docketing software.
• Respond promptly to inquiries from attorneys, paralegals, and staff regarding docket entries and deadlines.
• Conduct online research using USPTO, WIPO, and other trademark databases to verify status and gather relevant information.
• Generate and distribute customized reports and queries from the docketing system for internal and client use.
• Process and route incoming trademark-related mail and electronic communications.
• Assist with special projects, data integrity audits, and system clean-up initiatives.
• Support electronic filing and document management, including uploading documents to client extranets and internal systems.
• Collaborate with team members to ensure compliance with firm policies and client guidelines.

Skills

Trademark procedures

WebTMS

Symphony

IPFolio

MS Office

Attention to detail

Communication skills

Independent work

Education

Associate's or Bachelor's degree in a related field

Job description

Job Description Summary The Trademark Docket Specialist is responsible for accurately maintaining U.S. and international trademark portfolios within the docketing system. This role ensures timely tracking of deadlines, compliance with client and firm protocols, and supports attorneys and paralegals in managing trademark prosecution, maintenance, and enforcement activities.

This position can be based in any of our U.S. office locations (must be able to work west coast hours), and offers a hybrid schedule, requiring one day on-site per week in office with the possibility of additional required in-office days depending on business and client needs. The work schedule for this position will be 40 hours per week (non-exempt), Monday - Friday, from 9:00 am - 6:00 pm.

Job Description

• Perform daily docketing of trademark prosecution, maintenance, and enforcement deadlines with precision and adherence to established procedures.
• Review incoming trademark documents and correspondence to identify critical dates, status changes, and action items.
• Maintain client-specific docketing requirements using industry-standard docketing software.
• Respond promptly to inquiries from attorneys, paralegals, and staff regarding docket entries and deadlines.
• Conduct online research using USPTO, WIPO, and other trademark databases to verify status and gather relevant information.
• Generate and distribute customized reports and queries from the docketing system for internal and client use.
• Process and route incoming trademark-related mail and electronic communications.
• Assist with special projects, data integrity audits, and system clean-up initiatives.
• Support electronic filing and document management, including uploading documents to client extranets and internal systems.
• Collaborate with team members to ensure compliance with firm policies and client guidelines.
• Perform other related duties as assigned.

Desired Skills & Qualifications

• Strong understanding of U.S. and international trademark procedures; familiarity with Madrid Protocol and global trademark systems preferred.
• Proficiency with automated docketing platforms (e.g., WebTMS, Symphony, IPFolio) and ability to adapt to new technologies.
• High level of accuracy and attention to detail with excellent proofreading and organizational skills.
• Strong analytical skills for reviewing legal documents and managing complex trademark portfolios.
• Effective communication skills, including clear written and verbal correspondence.
• Ability to prioritize multiple tasks, meet strict deadlines, and work independently in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word); experience with document management systems a plus.
• Commitment to confidentiality and compliance with data security standards.
• Experience with trademark docketing software and electronic filing systems strongly preferred.
• Familiarity with USPTO and international trademark databases.

Reporting to the Trademark Docket Manager, the ideal candidate will have a minimum of 2 years of trademark docketing experience in a law firm or corporate IP department preferred. Associate or bachelor's degree in a related field preferred.

Benefits And Compensation Details

At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. Except as otherwise required by law, temporary employees are generally not entitled to these benefits.

The Anticipated Range For This Position Is

$76,000 - $107,500

Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.