Trademark Administrative Assistant – Hybrid Office Pro

Stinson LLP; Minneapolis (MN); Hybrid; USD 58,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision health-pl

Medical savings accounts

EAP and Wellness Program

Employer-paid life insurance

Short- and long-term disability

Generous paid time off

Employee discount program

Job summary

Stinson LLP in Minneapolis, MN is seeking a Legal Administrative Assistant – Trademark to support attorneys and paralegals with docketing, document preparation, and client communications. The role requires confidentiality, professionalism, and the ability to manage deadlines in a fast-paced IP practice.

Reporting to the IP Administrator, the LAA performs both substantive and administrative tasks, with at least three in-office days.

Qualifications

• High School diploma or equivalent required.
• 3-4 years LAA experience or equivalent preferred.
• Strong computer skills with Microsoft Word and Outlook, and with file/document management tools such as iManage.

Responsibilities

• Prepare trademark related documents to support attorney practice.
• Monitor attorney docket and send deadline reminders to attorney as instructed.
• Prepare client communications providing notice of upcoming deadlines.
• Monitor correspondence for USPTO and summarize for attorney as requested.
• Process invoices from vendors and foreign associates.
• Prepare reports of trademark portfolios from docket system.
• Review docket sheets to confirm accuracy.
• Update client status reports.
• Prepare and modify legal documents accurately and within deadlines.
• Prepare documents for e-filing as required.
• Schedule meetings and arrange conference rooms and meals.

Skills

MS Word

MS Outlook

iManage

Attention to detail

Discretion and confidentiality

LAA experience

Education

High School diploma or equivalent

Job description

Stinson LLP in Minneapolis, MN is seeking a Legal Administrative Assistant – Trademark to support attorneys and paralegals with docketing, document preparation, and client communications. The role requires confidentiality, professionalism, and the ability to manage deadlines in a fast-paced IP practice.

Reporting to the IP Administrator, the LAA performs both substantive and administrative tasks, with at least three in-office days.