Trade Show & Events Coordinator (On-site)

phoenixcontact; Middletown Township (PA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, vision

401k matching

Maternity/Paternity leave

On-site gym

Tuition assistance

Job summary

Phoenix Contact USA Inc. is seeking an Events Specialist to support trade shows, conferences, and events nationwide with emphasis on logistics, exhibitor services, on-site support, and post-event follow-up.

You will partner with the Events Manager and stakeholders to plan, execute, and wrap up events, handle exhibitor services, venue coordination, travel logistics, registrations, floor plans, and staff logistics while adapting to changing priorities.

Qualifications

• Professional degree in Events Management or equivalent professional experience.
• 3–5 years of experience supporting tradeshow, conference, or event execution.
• Ability to manage logistics including exhibitor services, booth setup, and staff.
• Proficient with MS365, space planning software, and event portals/registration systems.
• Outstanding communication, organization, and deadline-driven skills.

Responsibilities

• Assist Events Manager and stakeholders from planning through post-event wrap-up, focusing on tradeshow support.
• Coordinate tradeshow logistics, exhibitor services, venue coordination, shipping, and staffing.
• Track payments, process invoices, and prepare expense reporting.
• Arrange hotel, transportation, group meals, registrations, badges, and staff logistics.
• Support space planning, floor plans, and booth inventory management.
• Collaborate with the events team and adapt to changing priorities.

Skills

Communication skills

Project management

Organization

Teamwork

Attention to detail

Education

Bachelor's degree in Events Management

Tools

MS365

Space planning

Event portals

Registration software

Cvent

Job description

Phoenix Contact USA Inc. is seeking an Events Specialist to support trade shows, conferences, and events nationwide with emphasis on logistics, exhibitor services, on-site support, and post-event follow-up.

You will partner with the Events Manager and stakeholders to plan, execute, and wrap up events, handle exhibitor services, venue coordination, travel logistics, registrations, floor plans, and staff logistics while adapting to changing priorities.