Trade Show Coordinator

AppleOne Employment Services; United States; On-site; USD 34,440 - 48,216; Part time

Job summary

A staffing services company seeks a Trade Show Coordinator to manage logistics and coordinate approximately 200 trade shows annually. The role requires hands-on trade show experience, strong project management capabilities, and effective communication skills. This fully remote contract position offers $25 to $35+ per hour based on experience. Ideal candidates thrive in administrative tasks and understand lead generation and event conversion strategies. Join a dynamic team to enhance event engagement and execution.

Qualifications

• Must have hands-on trade show experience tackling common issues.
• Experience with hosting receptions and social gatherings.
• Strong ability to manage multiple events at once.
• Need for effective communication and follow-ups.
• Attention to details in logistical processes.

Responsibilities

• Liaise between marketing teams and third-party agency.
• Manage inventory of promotional items and booth assets.
• Coordinate logistics including tracking deliveries.
• Organize staffing schedules and attendance assignments.
• Support execution of 200 trade shows annually.

Skills

Hands-on trade show experience

Project management

Interpersonal communication

Problem-solving skills

Attention to detail

Tools

HubSpot

Microsoft Dynamics 365

Job description

We are seeking a highly organized and proactive Trade Show Coordinator to support a high-volume events program of approximately 200 annual trade shows and monthly hosted events. This is a coordinator-level contract role suited for someone with hands-on trade show experience, strong logistics capabilities, and the ability to work effectively across internal teams and external agency partners.

This position is fully remote with optional office access in Burlington, Massachusetts or Kansas City.

Start date is immediate.

• Title: Trade Show Coordinator
• Type: Temporary Contract (9 to 24 months potential)
• Location: Fully Remote
• Reports To: Brian Rooney with a dotted line to a third-party agency
• Urgency: Immediate need with current employee’s last day on January 21, 2026
• Compensation: 25 to 35+ dollars per hour depending on experience

Key Responsibilities

Primary Responsibilities

• Serve as liaison between internal product marketing teams and the third-party agency team composed of three full-time-equivalent contractors
• Manage inventory of promotional items event collateral booth assets and giveaways
• Coordinate logistics including shipping tracking and resolving delivery issues
• Organize booth staffing schedules show attendance assignments and internal communications
• Support coordination and execution of roughly 200 trade shows annually along with hosted customer events such as receptions and social gatherings
• Assist with booth activation planning designed to increase traffic and engagement

Secondary Responsibilities

• Support lead generation processes and post-event follow-up activities
• Partner with design teams on booth signage promotional materials and collateral
• Perform CRM support in HubSpot or Microsoft Dynamics 365 if applicable to skill set

Required Skills and Qualifications

Must-Have Qualifications

• Hands-on trade show experience with clear understanding of common issues and troubleshooting practices
• Experience with hosted events including receptions and social gatherings
• Strong project management and prioritization skills with the ability to manage multiple events simultaneously
• Strong interpersonal communication and follow-up abilities
• Resourceful problem-solving skills and attention to detail

Nice-to-Have Qualifications

• Creative thinking with ability to recommend improvements and engagement strategies
• Experience with HubSpot or Microsoft Dynamics 365 including forms landing pages and CRM workflows
• Experience working with or supporting a third-party agency
• Flexibility to work outside traditional business hours when urgent event needs arise

Role Context

• The portfolio consists of approximately 200 trade shows per year with dozens occurring monthly
• The coordinator works alongside a team from an external agency for event execution
• Minimal travel expected since external labor teams handle booth installation and teardown
• Interview process consists of one or two meetings typically including one with Brian Rooney

Ideal Candidate Profile

The ideal candidate is someone who understands logistics and inventory management and who works efficiently in administrative and operational tasks. The candidate should bring hands-on trade show experience fresh ideas strong communication skills and an understanding of lead generation and event conversion. This role is built for a coordinator-level professional rather than a senior specialist.