Trade Show and Travel Coordinator

Edge Autonomy; Virginia (MN); Remote; USD 63,000 - 89,000; Full time

Job summary

An established industry player is looking for a detail-oriented Trade Show Event Planner II to enhance brand presence through innovative event management. This role involves planning, coordinating, and executing trade shows while collaborating with cross-functional teams to align events with strategic goals. You will manage vendor relationships, oversee on-site operations, and ensure effective lead generation strategies. Join a dynamic marketing team where your organizational skills and creativity will shine, and contribute to impactful events that drive business success.

Benefits

Matching 401(k)

Paid PTO and holidays

Medical, vision, and dental insurance

Group Short-Term & Long-Term Disability

HSA and FSA options

Critical Care and Accident Care Plans

Qualifications

• 2+ years of experience in event planning or trade show management.
• Strong organizational skills to manage multiple events.

Responsibilities

• Plan and execute trade shows and events to enhance brand presence.
• Manage travel arrangements for employees and ensure logistics.

Skills

Event Planning

Vendor Management

Project Management

Communication Skills

CRM Tools Proficiency

Education

Bachelor’s degree in Marketing

Bachelor’s degree in Event Management

Bachelor’s degree in Communications

Bachelor’s degree in Business Administration

Tools

Event Management Software

CRM Tools

Job description

Job Description: Trade Show Event Planner II

Location: San Luis Obispo CA, Ann Arbor MI, Huntsville AL, Herndon VA, or Remote

Salary Range: $63,352 - $88,615

FLSA Status: Exempt

Summary

Edge Autonomy is seeking a dynamic and detail-oriented Trade Show Event Planner II to join our marketing team. In this role, you will be responsible for planning, coordinating, and executing trade shows and events that enhance our brand presence and drive lead generation. Additionally, you will manage company-wide travel arrangements to ensure seamless logistics for employees across departments. You will work closely with cross-functional teams to align each event and travel plan with our strategic goals.

Responsibilities

• Event Planning: Develop and implement comprehensive event plans for trade shows, including logistics, timelines, and budgets.
• Vendor Management: Identify and negotiate with vendors, suppliers, and venues to secure services and resources needed for successful events.
• Marketing Collaboration: Partner with the marketing team to create promotional materials and digital content to generate excitement and drive attendance.
• On-Site Management: Oversee all aspects of trade shows and events on-site, including booth setup, staff coordination, and attendee engagement.
• Lead Generation: Implement strategies for capturing leads at events and ensure timely follow-up to maximize business opportunities.
• Budget Management: Monitor and manage event budgets, ensuring adherence to financial guidelines and reporting on expenditures.
• Performance Evaluation: Analyze event performance metrics, gather feedback, and prepare post-event reports to evaluate success and inform future strategies.
• Industry Research: Stay updated on industry trends and competitor participation to identify new opportunities for Edge Autonomy's involvement in relevant trade shows and events.
• Travel Planning: Serve as the primary contact for travel arrangements, including booking flights, hotels, transportation, and itineraries for employees, ensuring cost-effective and efficient plans.
• Safety Compliance: Follow safety protocols and adhere to relevant regulations during event and travel-related duties.

Required Qualifications

• Bachelor’s degree in Marketing, Event Management, Communications, Business Administration, or a related field.
• At least 2 years of experience in event planning or trade show management, preferably in the technology or defense sectors.
• Strong organizational and project management skills, with the ability to manage multiple events simultaneously.
• Excellent communication and interpersonal skills, with the ability to build relationships with vendors and attendees.
• Proficiency in event management software and CRM tools.
• Ability to travel for events as needed for exhibit management and onsite coordination.

Preferred Qualifications

• Familiarity with aerospace, defense, or technology industries.
• Experience with digital marketing strategies and social media promotion for events.
• Experience coordinating and booking domestic and international travel arrangements.

Benefits

• Matching 401(k)
• Paid PTO and holidays
• Medical, vision, and dental insurance
• Group Short-Term & Long-Term Disability
• HSA and FSA options
• Critical Care and Accident Care Plans

Additional Requirements

If offered employment, candidates must pass a background check and be insurable under the company's auto policy. This position may require access to ITAR/EAR regulated information and documentation to verify US person status.

Equal Opportunity Employer

Edge Autonomy is committed to providing equal employment opportunities and reasonable accommodations for individuals with disabilities. For accommodations, contact [e-mail]. Employment is at-will and contingent upon successful background checks and compliance with regulatory requirements.