Travel Coordinator (Defense Travel System & Deltek Experience)

QinetiQ U.S.; Virginia, McLean (MN, VA); On-site; USD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a highly organized Travel Coordinator to manage travel logistics for government contracts. This exciting role involves ensuring compliance with federal regulations, coordinating travel authorizations, and processing expense reports using DTS and Deltek. You'll play a crucial part in maintaining accurate travel records and collaborating with finance teams to manage budgets effectively. If you thrive in a fast-paced environment and have a keen eye for detail, this opportunity offers a chance to contribute to vital government operations while supporting your professional growth in a dynamic workplace.

Qualifications

• 3+ years of experience in travel coordination or government contracting.
• Proficiency in DTS and Deltek is essential.

Responsibilities

• Coordinate travel authorizations and expense reports using DTS.
• Submit and track travel expenses in Deltek for reimbursements.

Skills

DTS

Deltek

Travel Coordination

Attention to Detail

Microsoft Office

Communication Skills

Organizational Skills

Government Contracting

Education

3+ years in a Travel Coordinator role

SECRET or higher security clearance

Tools

Microsoft Office

DTS

Deltek

Job description

Travel Coordinator (Defense Travel System & Deltek Experience)

Job Locations

1 week ago (4/21/2025 1:45 PM)

Job ID	2025-11417
Posted Date	Administrative Support
Job Location	US-VA-McLean

Company Overview

We are a world-class team of professionals delivering next-generation technology in robotic and autonomous platforms, ground, soldier, and maritime systems across 50+ locations worldwide. Our work includes research in sensor science, signal processing, data fusion, AI, ML, and AR.

QinetiQ US's experts in defense, aerospace, and security work to protect the American Warfighter, Security Forces, and Allies. Joining us means contributing to global safety and security, helping save lives, and reducing risks to society.

Why Join QinetiQ US?

If you enjoy tackling complex challenges, you'll find a unique environment where diverse teams innovate using different perspectives and technologies. We support workplace flexibility, health, well-being, and provide opportunities to work with purpose, supporting your professional and personal growth.

Position Overview

We seek a highly organized Travel Coordinator with experience in DTS, Deltek, and travel reimbursement tracking. You will manage travel logistics for government contracts, ensuring compliance with federal regulations and invoicing requirements.

Responsibilities

• Coordinate and process travel authorizations, reservations, and expense reports using DTS.
• Submit and track travel expense reports in Deltek for timely reimbursements.
• Reconcile expenses and prepare invoices for billing.
• Monitor travel budgets and costs for compliance with government contracts.
• Ensure all travel complies with JTR and FTR regulations.
• Assist travelers with itinerary changes, expense documentation, and reimbursement issues.
• Maintain accurate travel records and generate financial reports.
• Collaborate with finance and contracting teams on travel expenses and invoicing.
• Track document acquisition for travel compliance.
• Use Microsoft Office tools to generate reports and communicate requirements.
• Ensure travel processes are efficient and meet contract obligations.

Required Qualifications

• 3+ years as a Travel Coordinator or in a similar government contracting role.
• Proficiency with DTS and Deltek.
• Understanding of JTR and FTR regulations.
• High accuracy and attention to detail.
• Proficiency in Microsoft Office.
• Excellent communication and organizational skills.
• Ability to manage multiple priorities in a fast-paced environment.
• SECRET or higher security clearance.

Preferred Qualifications

• Experience with DoD travel policies.
• Knowledge of government contracting and invoicing.
• Understanding of cost-reimbursable and fixed-price billing structures.

Company EEO Statement

If you need a reasonable accommodation due to a medical condition or disability, please contact [e-mail] or call [phone] Opt. 4 with your request.

QinetiQ US is an Equal Opportunity/Affirmative Action employer, providing equal consideration regardless of race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.